office administrative assistant

Education

• Other trades certificate or diploma

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Computer and technology knowledge

• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• Social Media
• Accounting software
• Human resources software

Area of specialization

• Contracts
• Financial statements
• Facility management
• Accounting

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Experience

• 5 years or more
• Durée de l'emploi : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week