Company Description
Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?
Our goal is to partner with our customers, to ensure their building, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.
Why join the Classic team?
- CFLS is a caring company who values our staff.
- CFLS is local and is part of the community.
- CFLS is a full-service fire protection contractor.
- A great working environment with opportunities for career advancement.
- Comprehensive Group benefits.
- Educational assistance program.
- Employee referral bonus program.
- Social events : Building camaraderie and fostering a sense of community is essential.
Job Description
The Customer Service Administrator is motivated, with a strong technical and administrative focus to support the company’s field service operations. The Customer Service Administrator will be responsible for reviewing and delivering documentation from the reporting system and ensure the customer journey meets expectations. This position will require an ability to work effectively with other departments such as field services, continuous improvement, scheduling, accounting, IT and Sales. The Customer Service Administrator will support back office administrative functions and provide quality control support to ensure accurate and complete documentation records.
This job description is to be used as a guideline only and may not incorporate all functions of the job. The Customer Service Administrator is a full‑time, in‑office, position who is responsible for, but not limited to the following tasks :
Task & Responsibilities
Technical and commercial documentation workflow from creation to finalization and records retention including :Inspection report framework establishmentVerification of final service order and inspection report accuracyOpportunity verification / quality‑check for service contract and service order creationERP service contract establishment by client and service order typeService order and documentation preparation for field staff to complete in accordance with the scope of workPurchase order creationERP service contract and service order input / output workflowCloseout documentsMaintain ERP dashboardsCollaborate with accounting to resolve any issues with invoices and purchase orders, assist with the creation and submission of billingWork with site leads and operational managers to rectify workflow issues as requiredProvide Back‑Up support to Reception / front desk, including phone coverageSecondary Accountabilities
Ensure client records are accurate and updated in our ERP, inspection reporting platforms, network drives and filesWork with sales to establish client accountsWork with Service Managers weekly on “Work In Progress” reviewsProvide Back‑Up support for Emergency Service DispatchAssist with scheduling as neededSystems and Applications
Work daily within our ERP, service documentation systems, repository folders and invoicingUnderstanding of ERP financial systems and management reportingQualifications
Minimum 2 years’ experience in customer service, work planning, scheduling, dispatching, and redeployment type roles in service IndustriesAbility to prioritize responsibilities, time management, people skills (communication) and teamwork are all necessary skills for success in this role.Working knowledge of Fire & Life Safety Systems, Codes and Standards would be considered an assetWorking knowledge of fleet management practices would be considered an assetStrong attention to detail and record keepingAble to process documentation and understand completeness formatting and consistency requirementsAbility to prioritize work, and meet customer deadlines
Understanding and ability to work with enterprise‑wide systems and applicationsGood interpersonal skills with staff and customers, working both in a team and independentlyStrong time management skills and ability to work in a fast‑paced environment in a quickly evolving industryEfficient and comfortable with technology and software applicationsWorking knowledge of service processes and reportingWorking knowledge of Fire & Life Safety codes, standards and systems would be considered an assetClassic Fire + Life Safety is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. We are also committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act. If you have any accommodation needs or would like to provide us with your feedback, questions, or concerns, please contact our Human Resources department at aoda@classicfls.com
#J-18808-Ljbffr