Payroll Supervisor

About the Opportunity

Payroll Operations

• Manage full-cycle weekly payroll processing for approximately 800 employees across multiple provinces and business units.

Ensure accurate application of pay rules, overtime, shift premiums, travel pay, union dues, benefits, and statutory deductions.

Oversee payroll reconciliations, journal entries, and coordination with Finance for labour costing and GL accuracy.

Ensure compliance with collective agreements, including wage rate changes and dues remittances.

Responsible for all employee-related tax, benefit, and compliance calculations and payments.

Manage year-end payroll activities including T4 / RL-1 preparation, reconciliations, and government filings.

Compliance & Governance

Maintain compliance with CRA and provincial employment standards across all jurisdictions.

Serve as the main contact for payroll-related audits, remittances, and government inquiries.

Maintain and document payroll policies, procedures, and internal controls to support consistent, audit-ready processes.

Systems, Process Improvement & Implementation

Partner with HR, Finance, and IT to improve integration between payroll, HRIS, time tracking, and accounting systems.

Identify opportunities to automate manual processes, improve accuracy, and enhance reporting capabilities.

Develop and maintain dashboards and standardized reports to support management decision-making.

Manage the evaluation, selection, and implementation of any potential new payroll and HRIS systems, ensuring scalability for continued acquisitions and workforce growth.

Define business requirements, assess vendor solutions, and lead implementation planning.

Oversee configuration, data migration, testing, and change management.

Deliver system training and post-implementation support.

Post-Acquisition Integration

Lead payroll and HRIS integration activities for newly acquired companies across Canada.

Assess inherited payroll processes and systems, align pay practices, and consolidate into company standards.

Ensure smooth employee transitions by harmonizing pay frequencies, benefits deductions, and system access.

Work closely with HR, Finance, and IT on data conversion, onboarding, and compliance.

Provide communication and training to acquired teams during transition.

Leadership & Collaboration

Supervise, coach, and develop payroll team members, fostering a culture of accuracy, accountability, and service.

Collaborate with HR on employee lifecycle activities, including new hires, terminations, pay changes, and benefits.

Partner with Finance for payroll reporting, labour cost analysis, and budgeting.

Build strong relationships with operations leaders and regional managers to ensure payroll accuracy and responsiveness to payroll-related queries.

About You :

Diploma or degree in Accounting, Business Administration, or related field.

Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation from the National Payroll Institute (NPI) required.

Experience

7+ years of progressive payroll experience

Experience managing payroll in multi-entity, multi-province organizations with unionized and field-based employees.

Proven success in HRIS or payroll system implementation.

Experience with post-acquisition payroll integration in a growing or acquisitive environment preferred.

Strong working knowledge of major payroll systems (e.g., ADP Workforce Now, Ceridian Dayforce, UKG, WorkDay) and advanced Excel / data analysis skills.

Experience with Jonas as a payroll system is advantageous.

Experience with Bamboo HR as an HRIS is an asset.

Pay Range :

$90,000 - $100,000 per year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 466962

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer : Unless otherwise noted in the job description, the position Vaco / Highspring is filing for is occupied. Please note, however, that Vaco / Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco / Highspring will be otherwise assessed by recruiters and hiring managers. Vaco / Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.