Senior Executive Assistant

Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.

We are currently seeking a Senior Executive Assistant to work closely with our senior leadership and executive teams. This role provides administrative assistance and operational support to the business, requiring an entrepreneurial individual with a customer service mindset and exceptional administrative, coordination, and communication skills.

This Senior Executive Assistant works autonomously day‑to‑day within a set of established parameters and builds strong interpersonal relationships with other departments and individuals across the organization. Excellent judgment, discretion, and the ability to anticipate and communicate the perspectives and preferences of Executives are expected.

This person needs to be based out of Vancouver or Toronto as this individual will need to be in person 2‑3 times per week.

What you’ll work on:

• Contribute to the planning, organization, and execution of special projects – including high‑profile international events and key organizational initiatives.
• Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team.
• Coordinate team events, support community building, and handle logistical tasks, as requested.
• Manage group‑wide meetings and agendas, take notes, and track action items for the Senior Leadership Team.
• Review, route, and respond to incoming e‑mail correspondence and organizational requests on behalf of the Senior Leadership Team.
• Organize, track, and reconcile professional finances and expenses.
• Coordinate communications and liaise directly with external partners, vendors, and clients.
• Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team.
• Maintain a high degree of trust and integrity around the protection of confidentiality as an expectation.
• Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team both internally and externally.

Qualifications:

• 10+ years as an executive assistant or proven track record of success providing administrative coordination in a professional setting.
• Exposure to senior leaders, business strategy, and decision‑making.
• High degree of trust and integrity around the protection of confidentiality.
• Collaborative, self‑starter mindset with a bias to action.
• Flawless written and verbal communication skills, even under pressure.
• Strong interpersonal skills and capacity to develop high levels of trust.
• Capacity to multi‑task and excellent time‑management skills.
• Impeccable attention to detail.
• Resourceful and able to work independently with a deadline‑oriented mindset.
• Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur.
• High level of comfort with new technologies and tools.
• High degree of professionalism, emotional intelligence, and trust.
• Demonstrate a keen interest in improving your craft by using AI.

What you’ll find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high‑performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top‑tier health benefits, dental, and vision insurance.
• Hybrid work environment, with expectation for local Clions to be in office minimum twice per week.
• Flexible time‑off policy, with an encouraged 20 days off per year.
• RRSP matching and RESP contribution.
• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility: We are dedicated to diversity, equity and inclusion. We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.