administrative assistant, legal

Education

• College / CEGEP

Work setting

• General law practice
• Relocation costs not covered by employer

Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Arrange travel, related itineraries and make reservations
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Computer and technology knowledge

• Dictaphone
• MS Word
• MS Office
• Electronic mail
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• Adobe Acrobat Reader

Security and safety

• Bondable
• Criminal record check

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Screening questions

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?

Experience

• 1 year to less than 2 years

Health benefits

• Dental plan
• Disability benefits
• Health care plan

Other benefits

• Other benefits