Executive Assistant

Our client is looking for a highly organized and proactive Executive Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will support senior management by streamlining administrative tasks and ensuring seamless day-to-day operations. This is an excellent opportunity to contribute to a dynamic organization within the financial management industry.

Responsibilities:

• Coordinate complex scheduling and calendar management for senior executives, ensuring efficient use of time.

• Arrange and oversee travel plans, including booking accommodations and transportation.

• Manage expense reporting and reimbursement processes with accuracy and attention to detail.

• Facilitate meetings by preparing agendas, coordinating logistics, and utilizing platforms like Cisco Webex.

• Maintain and update CRM systems to ensure accurate and accessible records.

• Handle document management tasks such as photocopying, scanning, and filing.

• Support payroll and timekeeping activities using systems like Kronos.

• Assist with financial services tasks using ADP software.

• Communicate effectively with C-suite executives and stakeholders to ensure organizational priorities are met.

Qualifications:

• Minimum of 3 years of experience in an executive assistant or similar role.

• Proficiency in using tools such as ADP, Cisco Webex, Concur, and Kronos.

• Expertise in calendar management and scheduling for senior management.

• Strong ability to handle travel arrangements and expense reporting.

• Experience working with CRM systems to manage and organize records.

• Excellent organizational and multitasking skills with a high level of attention to detail.

• Familiarity with document handling processes, including scanning and photocopying.

• Exceptional communication skills and the ability to work effectively with C-suite executives.

If this position interests you, please do not hesitate to apply online today or call us at 613-236-4253!

Job Reference Number: 0013387534

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