MANAGER, PAY AND BENEFITS
Position Title : Manager, Pay and Benefits
Department : Secretary-Treasurer
Reports To : Assistant Secretary-Treasurer
Union Status : Out of Scope
Location : Administration Office
Hours : Regular Full-Time
Annual Salary Range : $75,182 - $98,195 depending on qualifications
Language Requirement : English
Job Description Reviewed : October 21, 2024
Start date : As soon as possible
Purpose of Position
The Manager, Pay and Benefits will oversee and supervise the Pembina Trails School Division payroll function and related services to employees, ensuring pay is processed on time, accurately, and in compliance with government regulations for both hourly and salaried employees. This includes coordinating, directing and controlling payroll preparation, processing and distribution, and overseeing the administration of the Division’s pension and benefits.
The incumbent in this role will work closely with human resources and the secretary-treasurer department to ensure all employee and payroll accounting procedures are accurate.
Key Responsibilities
Duties include, but are not limited to, the following :
Human Resources
- Establishes and maintains a working environment with assigned staff that is respectful of workforce diversity.
- Provides direction and coordinates activities for payroll and benefits employees.
- Works with Human Resources in the recruitment process of regular, casual, and temporary payroll and benefits staff.
- Supports and develops employee performance through regular communication, feedback and performance assessments.
- Ensures compliance with the collective agreement for payroll and benefits services and resolves related complaints and concerns.
- Resolves disputes informally and / or formally as required.
Management and Administrative
Serves as subject matter expert and oversees the successful creation, implementation, integrity and ongoing function of the Division’s benefits and payroll systems.Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, union dues, and other deductions.Ensures accurate and timely processing of payroll updates including new hires, staff appointments, transfers, promotions, terminations, and changes to pay rates.Ensures the accurate administration, remittance and reporting of Payroll related activities in compliance with relevant employment standards and government legislation.Oversees preparation of T4s, ROEs, etc.Oversees the reconciliation of payroll and benefits related accounts by resolving any discrepancies.Answers any payroll related questions and resolves payroll enquiries.Provide advice and guidance on all payroll matters including payroll systems, record keeping, analysis, and reporting.Performs interface from payroll to accounting after each pay run.Oversees the submission of payroll data through third party applications including but not limited to : Scotia Bank, ROE Web, Teachers Retirement Allowance Fund, CRA Canada and MTS portal.Responsible for changes and maintenance of all payroll system configuration including updating earning grids, deduction changes, mass employee changes, year to date adjustments, and performing payroll year-end roll-over processes.Reviews, establishes and monitors internal controls to ensure that payroll processes are in accordance with legislation as well as company policies and procedures.Identifies and recommends updates to payroll processing software, systems, procedures, practices and policies.Prepares relevant weekly, monthly, quarterly and year-end reports.Remains current and interprets new legislation impacting payroll.Manages and resolves issues related to payroll production.Conducts research or prepares reports as may be required by the Secretary Treasurer or Assistant Secretary Treasurer.Performs other duties as may be assigned to support the efficient operation of the Department.Skills and Qualifications
Skill and Knowledge – Required :
Minimum 8 to 10 years full cycle payroll experience and post-secondary education in a relevant field (e.g., formal training in accounting, payroll designation) or equivalent combination of skills and experience.Experience and knowledge in benefits plan administration and accounting principles and practices.Demonstrated ability to access and interpret legislation in relation to payroll matters.Experience in a unionized environment, including experience interpreting and applying collective agreement provisions for time, leave, benefits, etc.Proficiency in relevant payroll and other related software.Advanced computer skills, specifically in Microsoft office (Word, Excel and Outlook)Demonstrated leadership experience.Strong customer service skills.Strong communication and interpersonal skills.Demonstrated ability to interpret data and to work with data sources to produce meaningful reports and informationStrong analytical and problem-solving skills, particularly regarding the payroll responsibilities.Strong organizational and time management skills, with the ability to work under pressure, multi-task and prioritize.Previous experience managing employees in a unionized environment, including experience interpreting and applying collective agreement provisions.Ability to work both independently and in a team environment.Skill and Knowledge – Desired :
Certified Payroll Manager (CPM) designationPayroll Compliance Practitioner (PCP) designationConditions of Employment
Police Information CheckChild Abuse Registry CheckCompletion of Commit to Kids or Respect in Schools trainingNew Employee Safety OrientationAccessible Customer Service and Accessible EmploymentCode of ConductWorking Conditions & Physical Demands
Work is in an office environment.May require long periods at a desk, reading of lengthy documents, and time in front of a computer.Pembina Trails School Division is committed to removing barriers to ensure employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact : [email protected]
Pembina Trails School Division is committed to the principles of equity, diversity and inclusion. We encourage applications from members of equity-deserving groups with diverse abilities, backgrounds, cultures, and identities.
