Project Administration Officer

Job Description

JOB TITLE : Project Administration Officer

DEPARTMENT : Legislative Services

NUMBER OF POSITIONS : 1

JOB STATUS & DURATION : Temporary 15 weeks

HOURS OF WORK : 35 hour workweek

LOCATION : West Tower

HOURLY RATE : $20.68

JOB TYPE : Management and Administration

POSTING DATE : January 9 2026

CLOSING DATE : January 19 2026

AREA OF RESPONSIBILITY :

Provides project program and administrative support to the City Clerks Office Information Management team. Ensures efficient and effective delivery of programs and services by providing direct functional support related to initiatives received by the City Clerks Office.

Provide program assistance and support for initiatives programs processes projects and events.

• Provide administrative support including updating SharePoint pages
• Independently fulfills administrative and program duties as related to area of work including correspondence documentation minute taking preparing memos and reports presentations.
• Maintain records documentation and prepare reports as required
• Participates in working groups and brainstorming sessions to provide input ideas insights.
• Assist with data entry and information management requirements.
• Perform qualitative / quantitative research and analysis in a technical and / or specialized discipline to identify trends industry best practices and opportunities for continuous improvement.
• Assist with performing digitization services to convert paper records into electronic format
• Work with both internal and external stakeholders to complete projects where applicable.
• Maintain confidentiality based on the requirement to access and maintain sensitive sectional or divisional and organizational communication reports materials and records.
• Maintain an understanding of department programs and services.
• Understand adhere to and enforce Corporate Policies & Procedures Confidentiality Guidelines Emergency Procedures and Health and Safety Standards.
• Other duties as assigned.

SELECTION CRITERIA :

MANDATORY REQUIREMENTS :

Student must be enrolled in any University or College. Proof of enrollment letter will be requested prior to the job offer.

OTHER SKILLS AND ASSETS :

Ability to exert moderate physical effort to walk stand bend crouch kneel lift and carry boxes of records short distances.

These positions are funded through the Canada Summer Jobs Program (202 6 ) and all applicants must meet specific eligibility criteria. For Eligibility Criteria please visit will be given to students that have a permanent residency in Brampton .

Interview : Our recruitmentprocess may becompletedwith video conference technology.

If this opportunity matches your interest and experience please apply online by clicking the button above by January 19 2026 and complete the attached questionnaire. We thank all applicants; however only those selected for an interview will be contacted.

As part of the application process applicants wil l be invited to complete a self- identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions . Should you wish to opt out of completing the survey please select prefer not to answer as a response to each question . All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity equity and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email ( i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

If you would like to request content in an alternate format please contact the Accessibility office by submitting a new Alternate Format Request.

Required Experience :

Unclear Seniority

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Employment Type : Contract

Experience : years

Vacancy : 1