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Administrative Assistant

Administrative Assistant

CATSA / ACSTAOttawa
Il y a plus de 30 jours
Salaire
51689 CAD– 64611 CAD par an
Description de poste

Summary of responsibilities :

The Administrative Assistant is responsible for supporting IT Director’s office with administrative tasks as assigned by Advisor, Program Coordination, Information Technology (IT) and supporting the IT Security Program with administrative tasks as assigned by the IT Security Manager. The Administrative Assistant performs all other duties and responsibilities related to the position as required.

What you need to succeed

To qualify for the position, you must have :

  • Successful completion of a high school or college diploma with relevant experience in the field of Office administration.
  • A minimum of one (1) to two (2) years of experience in providing administrative services.
  • A minimum of up to two (2) years of experience in organizing and preparing a variety of documents, reports, and presentations.
  • Experience processing invoices.
  • Experience maintaining budget or other spreadsheets.
  • Experience tracking and maintaining data on various activities, projects, and initiatives.
  • Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.
  • Advanced knowledge and experience with Microsoft Office software, specifically Outlook, Excel, Teams, and Word.

This position is best suited to individuals with the following skills and abilities :

  • Ability to multi-task and manage priorities efficiently; ensure files are up to date.
  • Ability to anticipate others’ needs and proactively act upon this knowledge.
  • Ability to communicate (oral and written) in a clear and concise manner.
  • Integrity, discretion, and diplomacy.
  • Strong attention to detail.
  • Strong client service orientation.
  • Independent, adaptable, and willing to work in teams.

    • Valuable skills include :

  • Experience in coordinating travel or event arrangements and preparing and processing claims and invoices.
  • Experience in implementing, monitoring, and identifying areas for improvement with respect to administrative processes, filing, tracking and bring forward systems.
  • Experience in taking meeting minutes and maintaining action item trackers.
  • Knowledge of CATSA's mandate and priorities, as well as an awareness of relevant legislations impacting CATSA.

    • Specific work requirements

  • Ability to work overtime as required;
  • Language Profile : BBBB;
  • Ability to obtain and maintain a Secret security clearance; and
  • Be a Canadian citizen or permanent resident.