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New Home Sales Administrator
New Home Sales AdministratorRARE Real Estate Inc • Oakville, Ontario (ON), CA
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New Home Sales Administrator

New Home Sales Administrator

RARE Real Estate Inc • Oakville, Ontario (ON), CA
Il y a 16 jours
Type de contrat
  • Temps plein
Description de poste

Full-Time

Regular work hours : 11am-6pm on weekdays, 11am-5pm on weekends

Position Overview

The New Home Sales Administrator plays a pivotal role within our team, responsible for coordinating administrative tasks and ensuring the seamless operation of preconstruction sales and marketing activities. This individual acts as a bridge between developers, sales teams, legal firms, and prospective buyers, supporting the successful launch and execution of new home projects.

Key Responsibilities

Administrative Support

  • Maintain and update digital files of all purchased units.
  • Prepare agreements of purchase and sale and amendment documents in accordance with directions received from the sales team.
  • Manage and organize project documentation, including sales agreements, purchaser information, pricing updates, and marketing collateral with a high degree of confidentiality.
  • Maintain an accurate inventory of available units, ensuring information is consistently updated and communicated to the sales team.
  • Prepare and distribute daily / weekly sales and traffic reports to developers and internal stakeholders.
  • Track and manage deposits, ensuring timely processing and compliance with company and developer policies.

Sales Office Operations

  • Greet incoming traffic promptly and courteously, documenting all visitors (new and repeat) and having all new guests fill in a registration form or collecting broker business cards.
  • Check voicemail and new email correspondence daily, respond or assign as necessary.
  • Coordinate the setup and maintenance of sales office environments, including technology, signage (ex. A-frames or door signage), and promotional materials.
  • Ensure the smooth operation of sales events, open houses, and broker previews by coordinating supplies, catering and staff support.
  • Act as a point of contact for inquiries from buyers, brokers, and other stakeholders (legal, developer, administrative), providing accurate and timely information.

    • Developer and Client Liaison

  • Serve as the primary point of contact between the agency and developer clients, ensuring all project requirements are met.
  • Coordinate with developers to manage project pricing and incentive changes and communicate these updates to the sales team.
  • Support client relationships by delivering exceptional customer service and addressing concerns promptly.
  • Attend virtual meetings with the sales and marketing teams and communicate any updates, issues, and questions.

    • Compliance and Reporting

  • Monitor and ensure adherence to preconstruction and sales regulations, including deposit handling and buyer documentation.
  • Generate reports to track sales performance and project milestones with a high degree of accuracy.
  • Collect and maintain up to date records of all purchaser information according to FINTRAC requirements.
  • Record all delinquent payments and attempts made to rectify missed payments.
  • Collect and review all mortgage documents to ensure they meet requirements.

    • General Support

  • Handle general office duties, including ordering supplies and managing correspondence.

    • Qualifications

    Experience and Education

  • 1+ years of administrative experience, preferably in real estate, sales, or a related field.
  • Knowledge of the preconstruction and new home sales process is an asset.
  • High school diploma required; post-secondary education in business administration, real estate, or a related field is preferred.
  • Must live within a 30-minute radius of the sales site.

    • Skills and Competencies

  • Exceptional organizational and multitasking skills, with the ability to prioritize effectively.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems.
  • Attention to detail and a high level of accuracy in all tasks.
  • Professional demeanor with a client-focused approach.

    • Other Requirements

  • Flexibility to work weekends and evenings
  • Reliable transportation to attend off-site sales centers or events

    • Compensation

    Competitive rates, starting at $20.00 / hour

    Comprehensive benefits package

    Job Type : Full-time

    Pay : From $20.00 per hour

    Benefits :

  • Company events
  • Dental care
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • Vision care

    • Education :

  • Secondary School (required)

    • Work Location : In person

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