Board Administrator

Compensation Band : 3

Compensation Range : $ to $ CAD per year

Your expertise shapes our business

At the CWB Group, we find fulfillment and inspiration knowing that we are performing meaningful and purposeful work. Every day is a new adventure with opportunities to learn from industry leaders and, most importantly, from each other. When you join the CWB Group, you become part of a diverse and inclusive, tight-knit team passionate about making a global impact.

Our commitment to Diversity, Equity and Inclusion (DEI)

The CWB Group believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop and retain the most talented employees from a diverse candidate pool.

Work with us and achieve your career goals

For over 75 years, our employees have been the backbone of our business, driving our success and extraordinary reputation. We challenge our employees to take charge of their careers and provide growth opportunities, tools and resources to reach their goals.

What to expect :

The Board Administrator reports to the Corporate Secretary in delivering effective governance and administrative support for a parent not-for-profit company, its charitable foundation, and its for-profit subsidiaries. Specifically, this includes CWB Group – Industry Services, CCIIW (Canadian Counsel of IIW), A&B Governing Board, CWB Group Industry Solutions Ltd. and CWB Welding Foundation.

This role is responsible for high-quality board and committee administration, coordination of governance processes, maintenance of corporate records, expenses reporting, supporting Executive leadership team with Board materials and compliance and regulatory filings. The Board Administrator works closely with Corporate Secretary, executives, and internal teams, and plays a key role in ensuring that board operations are professional, efficient, and aligned with organizational values.

The ideal candidate has strong organizational and interpersonal skills, a growth mindset, and is comfortable working with and learning new technologies, including AI-enabled tools, to improve workflows and support the Corporate Secretariat function.

This includes :

Board & Committee Administration

• Coordinate logistics for board and committee meetings across the parent not-for-profit, foundation, and for-profit subsidiaries (scheduling, venue / virtual arrangements, technology setup, catering, and materials).
• Prepare board and committee meeting packages, agendas, and supporting documentation in collaboration with the Corporate Secretary and senior leaders.
• Draft, format, and assist in finalizing board and committee minutes, resolutions, and action logs; follow up on action items as directed.
• Support the onboarding and offboarding of directors and committee members, including orientation materials, technology access, and training on board portals and tools.
• Processing expenses of directors, and corporate secretary for Board related expenses
• Supporting the Corporate Secretary the Board budget

Corporate Records & Governance Support

Stakeholder & Relationship Management

Continuous Improvement & Special Projects

Other duties as assigned :

This position reports to the General Counsel / Corporate Secretary and primarily works remotely from their home office in Canada. CWB has adopted a remote-first working model, where employees will work from their home office, servicing the client within their specified areas either remotely or in person. We are embracing radical flexibility, where employees are encouraged to work a schedule that works best for them, their team, and their clients.

What you bring to the table :

Governance & Administrative Skills

People & Relationship Skills

Growth Mindset & Adaptability

Technology & AI Readiness

Key Success Factors