Proposal Administrative Assistant

Proposal Administrative Assistant at Dillon Consulting Limited

Responsibilities

• Format proposal documents in Microsoft Word, maintaining style, template, heading, and layout consistency with Dillon brand guidelines.
• Create and update PowerPoint files to meet formatting and brand standards.
• Format supporting Excel materials such as tables, project lists, charts, and schedules.
• Compile, merge, compress, and finalize PDF submission packages, ensuring hyperlinks, bookmarks, and structure are correct.
• Provide formatting support for proposal text from Proposal Specialists and Coordinators, ensuring clarity and accuracy.
• Conduct quality checks for spelling, grammar, formatting, layout consistency, and compliance with submission requirements.
• Assist with assembling complete and compliant proposal submissions, maintaining organized proposal folders, file structures, and naming conventions.
• Prepare and format resumes, project profiles, forms, appendices, and other supporting materials, managing quick‑turnaround tasks.
• Assist with organizing and updating proposal content libraries and BDAS shared resources, supporting light data entry and tracking tasks.
• Participate in training on proposal management software and internal BDAS processes, and engage in team learning activities.

Qualifications

Experience

Benefits & Work Culture

Employment Equity, Diversity & Inclusion

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences. We encourage you to contact us if you require accommodation during the interview process.

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