Production Coordinator

Job Description

As a Production Coordinator at Ubi Montréal you will support the filming team by managing resources materials technical and logistical needs as well as communication and follow-up tasks.

Working at Alice means collaborating with people from diverse creative backgrounds where teamwork is at the heart of every project. Were passionate about the challenges of filming and committed to creating a space where projects can express their creativity with confidence. Every day brings new and inspiring projects.

Joining our team means becoming part of a close-knit open and motivated group where everyone has a voice and can contribute fully to the adventure.

What youll do

• Support shoot managers during the preparation and execution of shoots
• Book external resources (PAs cameramen medical staff etc.)
• Place catering orders
• Handle various purchases / orders as needed for shoots (props equipment)
• Manage billing for external resources in MTL and TO including PO requests invoice tracking and liaising with vendors and accounting
• Set up new vendors in the system (NDAs contracts)
• Welcome production teams talent catering staff and external crews during shoots
• Manage attendance sheets for talent (for the Casting team) and external crews
• Act as the primary contact for external teams (excluding talent)
• Prepare and oversee clothing scan sessions
• Maintain inventory of operational equipment for the Mocap team (markers suits gloves adhesive / Velcro tape etc.)
• Set up and monitor floor plans during relocations integrations and workspace reorganizations
• Coordinate order and track various requests for the MTL and TO teams (catering posters gifts team-building activities etc.)
• Act as point of contact for other teams (Logistics IT Events etc.)
• Perform all other related tasks

Qualifications :

What you bring to the team

• Strong organizational and multitasking skills
• Ability to manage priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• Experience in coordination or production support is an asset
• Knowledge of billing processes and vendor management is a plus

Additional Information :

About us

Ubisoft is a global leader in gaming with teams across the world creating original and memorable gaming experiences from Assassins Creed Rainbow Six to Just Dance and more. They believe diverse perspectives help both players and teams thrive. If youre passionate about innovation and pushing entertainment boundaries join their journey and help create the unknown!

We embrace a hybrid work model helping you stay connected with your team and aligned with business priorities while giving you the opportunity to maintain your work-life balance. Note that some roles are fully office-based and are not eligible for hybrid work.

Remote Work : No

Employment Type : Full-time

Key Skills

Microsoft Office,Inventory Control,Organizational skills,Computer Skills,Microsoft Outlook,Microsoft Word,Microsoft Excel,Production Planning,Post Production,ERP Systems,Manufacturing,MRP

Experience : years

Vacancy : 1