office assistant

Work site environment

• Business

Work setting

• Office
• Rural area
• Law firm

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Locate and remove files requested
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages

Computer and technology knowledge

• Electronic scheduler
• MS Word
• Accounting software
• MS PowerPoint
• Adobe Acrobat Reader
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• WordPerfect

Technical terminology

• Legal

Equipment and machinery experience

• Scanner

Area of work experience

• Reports and records

Area of specialization

• Reports
• Forms and records
• Invoices
• Contracts
• Correspondence
• Shipping and receiving

Security and safety

• Criminal record check

Transportation / travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Attention to detail

Personal suitability

• Adaptability
• Efficiency
• Hardworking
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Dependability
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you live near the job location?

Employment terms options

• Day

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Free parking available
• Wellness program