Executive Assistant

Responsibilities

Calendar and Email Management

• Optimize the executive’s time by managing their calendar, prioritizing requests, and rescheduling non-essential meetings when necessary.
• Collaborate with Administration team to coordinate schedules and optimize availability.
• Manage incoming calls, direct visitors, and handle mail and email communications effectively.

Maintain confidential and sensitive information, ensuring non-disclosure agreements are followed.

Travel Coordination and Expense Management

Track and manage expenses to ensure accurate and timely reporting.

Meeting and Event Logistic s

Document Management

Project Coordination

Assist with project management tasks, tracking timelines, deliverables, and communicating updates.

Coordinate and procure necessary supplies and equipment for team members and executive projects, ensuring timely and efficient order placement and delivery.

Collaborate with cross-functional teams to support project initiatives, ensuring effective communication and cooperation.

Competencies Required :

Proactive delivery : Strive to exceed expectations; taking accountability for keeping own performance on track

Required Knowledge, Skills, Abilities, Education, and Experience :

The successful candidate will be able to think quickly and flexibly, bringing a broad perspective to situations and working through complexity. Shows drive and resilience when faced with adversity, keeping a positive attitude. Is open to change, looking for new opportunities to do things better while supporting others through change. Demonstrates interpersonal insight and flexibility, able to understand what is important to others and can adapt to connect with people.

Providing the opportunities for career and professional growth, we support our employees` movements to different companies within our group.