Talent.com
Ocean Capital Holdings Limited
Executive AssistantOcean Capital Holdings Limited • Saint John, NB, Canada
Executive Assistant

Executive Assistant

Ocean Capital Holdings Limited • Saint John, NB, Canada
Il y a plus de 30 jours
Type de contrat
  • Temps plein
Description de poste

Responsibilities

:
  • Manage the executive’s calendar by prioritizing requests, adjusting meetings, and coordinating schedules with the Administration team.
  • Serve as the primary point of contact between the executive and internal/external stakeholders to ensure clear and timely communication.
  • Manage and prioritize the executive’s correspondence, communications, and schedule with discretion and efficiency.
  • Coordinate complex scheduling, travel logistics, itineraries, and confidential communications.
  • Prepare high‑quality reports, presentations, briefing notes, agendas, and minutes using business software.
  • Develop and refine presentation content to ensure clarity, accuracy, and alignment with executive messaging.
  • Maintain document workflows, version control, and department‑specific materials to ensure accuracy and accessibility.
  • Support project management by tracking timelines, deliverables, and communicating updates to relevant stakeholders.
  • Assist with planning and coordination of Board meetings, strategic off‑sites, and high‑profile corporate events.
  • Collaborate with cross‑functional teams to support project initiatives and ensure alignment with executive priorities.
  • Coordinate and procure supplies, materials, and equipment for executive and departmental needs.
  • Track and manage expenses to ensure accurate and timely reporting.
  • Exercise sound judgment in prioritizing tasks, resolving issues, and making decisions within the scope of the role.
  • Arrange executive travel in accordance with company policy and prepare detailed itineraries.
  • Provide backup support to the Administrative Executive Team during absences to ensure continuity of operations.

Required education, experience, Knowledge, Skills, and Abilities:

  • Bachelor’s degree in business, finance, communications, or a related discipline.
  • 7–10 years providing high-level support to executives or boards within complex, fast-paced organizations.
  • Proficiency with MS Office tools and Adobe Acrobat.
  • Strong background in document management, version control, and workflow coordination.
  • Strong ability to create, edit, and format professional presentations and reports.
  • Ability to assess and align work priorities with the strategic goals of the executive leader.
  • Strategic mindset with an understanding of business priorities and corporate governance.
  • Strong verbal and written communication skills, with the ability to interact effectively at all organizational levels.
  • Proven ability to multitask, prioritize, and manage time effectively in a fast‑paced environment.
  • Demonstrates unwavering discretion and sound judgment when handling sensitive information.
  • Protects privacy, maintains trust, and ensures all communications and documents are managed with appropriate confidentiality.
Créer une alerte emploi pour cette recherche

Executive Assistant • Saint John, NB, Canada

Offres similaires

Arithmetic Private Tutoring Jobs Kingston

SuperprofKingston, New Brunswick, CA
Temps plein

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Voir plus

 • Offre sponsorisée

New Business Specialist

Empire Viesaint john, nb, ca
Temps plein

Spécialist, Nouvelles affaires.La fourchette de rémunération cible totale (RCT), qui comprend le salaire et la prime cible, est de 55 968 $ à 84 800 $.Cette fourchette de RCT ne s’applique qu’aux p... Voir plus

 • Offre sponsorisée

Administrative Assistant Admin Work From Home - Part Time Focus Group Panelists

ApexFocusGroupSaint John, NB, CA
Télétravail
Temps plein +1

Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Voir plus

 • Offre sponsorisée

English Private Tutoring Jobs Kingston

SuperprofKingston, New Brunswick, CA
Temps plein

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Voir plus

 • Offre sponsorisée

Executive Director, Large Credit Union Coalition (LCUC) - saint john

Large Credit Union Coalition (LCUC)saint john, nb, ca
Temps plein

The Large Credit Union Coalition (LCUC) represents Canada’s largest credit unions with over 3.Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and New Brunswick.The goal of the LCUC is t... Voir plus

 • Offre sponsorisée

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Town of Quispamsis, NB, Canada
Temps plein +1

Job Title: Administrative Assistant Work From Home - Remote Panelists Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week) Description: Our company is seeking individuals to... Voir plus

 • Offre sponsorisée

English Private Tutoring Jobs Greenwich

SuperprofGreenwich, New Brunswick, CA
Temps plein

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Voir plus

 • Offre sponsorisée

Licensed Investment Advisor Assistant

The Mullings Groupsaint john, nb, ca
Temps plein

The Mullings Group has been retained by our client, Haywood Securities, in the search for a seasoned.Licensed Investment Advisor Assistant.This is a career-track position for a professional who thr... Voir plus

 • Offre sponsorisée

Chief Executive Officer - Verrus

Verrussaint john, nb, ca
Temps plein

Confidential Mandate | Québec, Canada (flexible base).I’m supporting a confidential search for a Chief Executive Officer to lead a Québec-focused gold development company advancing toward a restart... Voir plus

 • Offre sponsorisée

Growth Lead - Lilo Social

Lilo Socialsaint john, nb, ca
Temps plein

Lilo Social is a full-funnel eCommerce growth agency specializing in acquisition and retention for direct-to-consumer brands.With a team of over 75 professionals, we deliver best-in-class paid medi... Voir plus

 • Offre sponsorisée

Full-Time Administrative Assistant

TobermorySaint John
Temps plein

Join a dynamic team as a full-time Administrative Assistant.Excel in scheduling, communication, and documentation management to ensure office efficiency and support ongoing projects seamlessly.In t... Voir plus

 • Offre sponsorisée

Biology Private Tutoring Jobs Kingston

SuperprofKingston, New Brunswick, CA
Temps plein

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Voir plus

 • Offre sponsorisée

Chief Executive Officer

Verrussaint john, nb, ca
Temps plein

Confidential Mandate | Québec, Canada (flexible base).I’m supporting a confidential search for a Chief Executive Officer to lead a Québec-focused gold development company advancing toward a restart... Voir plus

 • Offre sponsorisée

Executive Director, Large Credit Union Coalition (LCUC) - Large Credit Union Coalition (LCUC)

Large Credit Union Coalition (LCUC)saint john, nb, ca
Temps plein

The Large Credit Union Coalition (LCUC) represents Canada’s largest credit unions with over 3.Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, and New Brunswick.The goal of the LCUC is t... Voir plus

 • Offre sponsorisée

New Business Specialist - Empire Life

Empire Lifesaint john, nb, ca
Temps plein +2

Location: Remote - Anywhere in Canada.The total target compensation (TTC) range, including salary and target bonus, is $55,968 - $84,800.This TTC range is applicable to permanent roles only; fixed-... Voir plus

 • Offre sponsorisée

Bilingual Digital Support Coordinator - Empire Life

Empire Lifesaint john, nb, ca
Temps plein +2

Bilingual Digital Support Coordinator.Location: Anywhere in Canada, Remote/Hybrid.The total target compensation (TTC) range, including salary and target bonus, is $55,968 - $84,800.This TTC range i... Voir plus

 • Offre sponsorisée

Executive Assistant, President's Office

Let's Talk Science | Parlons sciencessaint john, nb, ca
Temps plein

Partner with the President & Founder to advance our purpose-driven mission.Enable an effective Board by managing agendas, materials, and action items.Help drive our mission to better prepare youth ... Voir plus

 • Offre sponsorisée

Reading Private Tutoring Jobs Kingston

SuperprofKingston, New Brunswick, CA
Temps plein

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Voir plus

 • Offre sponsorisée

Licensed Investment Advisor Assistant - The Mullings Group

The Mullings Groupsaint john, nb, ca
Temps plein

The Mullings Group has been retained by our client, Haywood Securities, in the search for a seasoned.Licensed Investment Advisor Assistant.This is a career-track position for a professional who thr... Voir plus

 • Offre sponsorisée

Editorial Assistant - saint john

PVI, PeerView Institute for Medical Educationsaint john, nb, ca
Temps plein

PVI provides continuing medical education (CME) and professional development activities targeted at local, regional, and national levels.By leveraging innovation in educational design and applicati... Voir plus