Office Coordinator

We are looking for a part-time Office Coordinator to join our team in Vancouver, British Columbia. As part of this contract role, you will play a key part in maintaining office operations and supporting various administrative functions. This position requires strong organizational skills and the ability to manage multiple priorities effectively in a dynamic environment.

Responsibilities :

• Act as the primary contact for building security and property management teams, coordinating visits and addressing service needs.
• Manage vendor relationships, including couriers, alarm monitoring services, cleaners, and waste removal providers.
• Address building or office-related issues such as electrical, plumbing, or equipment problems, conducting vendor research when necessary.
• Maintain and update user access to ensure building security protocols are followed.
• Organize and coordinate team meetings and events, including booking venues, arranging catering, and overseeing setup.
• Ensure office spaces, kitchens, and meeting rooms are clean, organized, and fully stocked with necessary supplies.
• Purchase and replenish office supplies, equipment, and refreshments as required.
• Prepare workstations and meeting rooms with the necessary technology and equipment.
• Assist with planning and executing office moves or workspace adjustments.
• Greet visitors, manage incoming and outgoing shipments, and provide reception support.
• Proven experience in office coordination or administrative roles.
• Strong communication skills and ability to interact with vendors, teams, and visitors effectively.
• Proficiency in answering inbound calls and managing schedules.
• Skilled in office functions such as photocopying, scanning documents, and data entry.
• Ability to organize and schedule meetings efficiently.
• Familiarity with building management processes and security protocols.
• Demonstrated ability to multitask and prioritize tasks in a fast-paced environment.
• Knowledge of fire safety and first aid procedures is an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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