Executive Assistant to the Head of School

Job Description

Job Description

Salary : $75,000 - $90,000

Job Description Title : Executive Assistant to the Head of School

Reports to : Head of School

Start Date : As soon as possible

Status : Full-time, permanent

Position Summary

The Executive Assistant is responsible for supporting the Head of School in all areas, including Senior Administration and the Board of Governors.

Duties and Responsibilities

Provides organizational, secretarial, and administrative support to the Head of School as follows :

• Projects a professional and friendly manner with attention to detail while maintaining focus on the broad vision
• Coordinates the Head of Schools calendar and supports with email when required
• Maintains Head of Schools paperwork both electronic and hard copy filing systems
• Schedules and coordinates meetings
• Prepares, prioritizes, and distributes correspondence (letters, emails, faxes, etc.)
• Expedites Head of Schools and school events by organizing and coordinating and / or providing assistance to organizers (ISABC Meetings, Accreditation Visits, Ministry Inspections, etc.)
• Coordinates conference and travel arrangements
• Prepares expense claims
• Records secretary and member of the Administration Team
• Assists with communications to the broader community (proofreads / edits publications)
• Prepares the Head of Schools budget for approval

Provides support to the Board of Governors as follows :

Supports additional functions of the school including :

Qualifications and Attributes

We are committed to fostering an inclusive and diverse workplace that values and celebrates individuals from all backgrounds, including BIPOC (Black, Indigenous, and People of Color), personswith disabilities,

andLGBTQ2S+ (persons of all sexual orientations and genders). We encourage candidates from underrepresented communities to apply, as we believe in equal opportunities and diverse perspectives.

We are dedicated to providing accommodations throughout the hiring process and during employment for individuals with disabilities, ensuring an accessible and inclusive environment for all. If you require accommodations during the application process, please

Meadowridge School acknowledges it is located on the ancestral, unceded territory of the Katzie, the Kwantlen, and Coast Salish Peoples. We value the opportunity to learn, live, play, and share educational experiences on this traditional land. Meadowridge School is committed to building strong meaningful relationships and positive partnerships with all the traditional keepers and stewards of this land.

We thank all for applying, however, only those selected for an interview will be contacted. This position will remain open until filled.