office administrative assistant

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Work setting

• Industrial facility or establishment
• Manufacture
• General office

Tasks

• Type and proofread correspondence, forms and other documents
• Perform data entry
• Participate in safety audits and programs
• Organize conferences and meetings
• Apply quality control procedure
• Maintain filing system
• Co-ordinate work activities with other departments
• Check products for quality control
• Answer clients' inquiries and provide information
• Answer written and oral inquiries
• Co-ordinate work activities with other project supervisors or managers
• Classify, code, cross-reference, log and store records
• Arrange for shipping documentation and the tracking and tracing of goods in transit
• Conduct preventive maintenance programs and keep maintenance records
• Plan safety programs
• Evaluate safety programs
• Document data access rules
• Document customers' requirements for projects

Computer and technology knowledge

• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Oracle
• MS Office
• Adobe Acrobat Reader
• Google Drive
• Oracle Aconex
• Electronic mail

Technical terminology

• Engineering
• Business

Area of work experience

• Purchasing, procurement and contracts

Type of industry experience

• Energy

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Facility management

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Travel expenses not paid by employer
• Public transportation is not available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you willing to relocate for this position?
• Do you have experience working in this field?

Experience

• 5 years or more

Employment terms options

• Day

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

Financial benefits

• Bonus
• Group insurance benefits
• Life insurance
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Free parking available
• Learning / training paid by employer
• Parking available