Finance and Administration Coordinator (Skills Ontario)

About Us

Skills Ontario is a not-for-profit organization dedicated to promoting careers in skilled trades and technologies to Ontario youth through a variety of programs and competitions across the province. We are looking to add a new member to our current team. Our employees enjoy a casual work environment flexible schedules and a real opportunity to make a difference! Some administrative tasks may be completed from home. Skills Ontario is strongly committed to fostering diversity and inclusivity within our organization and is an equal opportunity employer. Representation throughout all programs is essential to Skills Ontario.

Job Summary

The Finance and Administrative Coordinator plays a vital role in supporting the organizations day-to-day financial operations and administrative functions. Reporting to the Director of Finance and Administration this position ensures accuracy in financial processing record-keeping and reporting while providing essential administrative and HR support across the organization. The successful candidate will contribute to the smooth functioning of the Finance Department and provide general office coordination. This role requires strong attention to detail organizational skills and the ability to manage multiple responsibilities in a fast-paced environment.

Key Responsibilities

Accounting & Finance

• Ensure timely and accurate recording of accounts receivable and payable transactions verifying coding approvals and supporting documentation in accordance with organizational policies.
• Set up EFTs reconcile incoming payments and prepare cheque deposits for submission to the bank.
• Draft issue and track invoices for sponsorships fundraising events and other revenue-generating activities ensuring proper follow-up for collections.
• Review and reconcile employee expense claims ensuring receipts and approvals align with policies and transfer data accurately between QuickBooks Online (QBO) and RBC banking systems.
• Input financial transactions and maintain organized up-to-date records to support month-end and year-end reporting requirements.
• Provide coverage for routine finance functions during absences including preparing financial documentation and distributing pay stubs to staff.
• Assist in preparing documentation for auditors funding reports and other compliance-related financial requirements.
• Identify opportunities to streamline accounting procedures and recommend best practices to improve efficiency and accuracy.

Administrative & HR Support

The normal working hours are from Monday to Friday 8 : 30AM to 4 : 30PM with exceptions.

Qualifications

Why You Should Apply

How To Apply

Applicants should submit their resume through the application link.

Skills Ontario is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race colour sex age national origin religion sexual orientation gender identity and / or expression or status. Skills Ontario welcomes and encourages applications from people with exceptionalities. Skills Ontario is committed to accommodating applicants with exceptionalities throughout the hiring process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Required Experience :

Junior IC

Key Skills

Business Development,Anti Money Laundering,Internal Audit,Dynamics,E-Commerce,Administration And Secretarial

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 50000 - 55000