administrative assistant

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support
• Label, file and retrieve documents
• Invoice clients
• Arrange for billing for services
• Process files and paperwork
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Accounting software
• MS Office
• Divorcemate Software

Technical terminology

• Legal

Area of specialization

• Correspondence

Screening questions

• Are you authorized to work in Canada?
• Do you have experience working in this field?
• What is the highest level of study you have completed?

Other benefits

• Free parking available
• Work Term : Permanent
• Work Language : English
• Hours : 35 hours per week