Accounting Specialist

Job Description

My client, a prominent and expanding organization within the construction industry, is seeking a dedicated and analytical Accounting Specialist to elevate its finance team in the KW Region. This pivotal role offers an exceptional opportunity to contribute significantly to both accounting and operational functions, with pathways for professional advancement. The ideal candidate will possess solid experience in Accounts Payables and Accounts Receivables and will have knowledge of progress-billings.

This is a chance to join an established and growing company where your expertise will directly impact financial accuracy and operational efficiency, making you an integral part of their continued success.

Key Responsibilities:

• Accounts Receivable & Invoicing: Manage customer invoicing in strict accordance with contract terms and company policy, meticulously track and post incoming payments, monitor AR aging, implement proactive collection strategies, negotiate payment arrangements as needed, and drive down Days Sales Outstanding.
• Expertly resolve billing discrepancies through collaborative efforts with Operations/Project Managers and customers.
• Month-End Close & Account Schedules: Prepare comprehensive monthly schedules and reconciliations for accruals, prepaids, deposits, deferred revenue, and intercompany transactions.
• Maintain the fixed asset register, recording additions/disposals, and calculating & posting depreciation.
• Reconcile subledgers to the General Ledger (AR, AP, payroll clearing, bank/credit cards) and support period-end journal entries, while also assisting with trial balance reviews and variance analysis versus budget/forecast.
• Statutory Filings & Compliance: Oversee the preparation and filing of various tax returns and remittances, including GST/HST, WSIB reports/remittances, and Employer Health Tax calculations, instalments, and annual returns.
• Support payroll source deductions (CPP/EI/Income Tax) reconciliation and remittance checks in collaboration with the payroll provider, and assist with other periodic filings
• Maintain organized working papers and evidence to support filings and audits is crucial.
• Reporting, Tools & Process Improvement: Generate routine dashboards and reports such as A/R aging, collections status, and cash receipts for the Accounting Manager.
• Actively contribute to process improvements that enhance accuracy, timeliness, and internal controls, while meticulously maintaining organized financial records and documentation.
• Cross-Functional Support: Provide essential assistance when required with accounts payable and expense processing.
• Partner closely with Operations/Project teams on job costing, change orders, and invoice backup packages, and offer ad hoc administrative support to Accounting and Operations as needed.
• Support external accountant/auditor requests by preparing schedules and backing documents.

Qualifications:

• 3-5 years of hands-on accounting experience, and must have AP and AR exposure
• Practical experience in construction or real estate is an advantage
• Enrolled in CPA is considered a significant asset
• Experience with invoicing, AR collections, and month-end reconciliations
• Clear, professional communication skills and a customer-service-oriented approach

#ACC1 This posting represents an active vacancy within our client's organization. Interested and qualified candidates are invited to apply today. We appreciate all applications; however, only those selected for further consideration will be contacted.

To be eligible for this role, you must be legally authorized to work in Canada.

Please note that we may utilize AI tools as part of our recruitment process to enhance efficiency and candidate experience.