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Office administrator
Office administratorAdecco Canada • Toronto, Ontario, Canada
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Office administrator

Office administrator

Adecco Canada • Toronto, Ontario, Canada
Il y a 13 jours
Type de contrat
  • Temps plein
  • Temporaire
  • Quick Apply
Description de poste

Adecco is seeking a highly organized and detail-oriented Office administrator to support a public-sector organization responsible for fire safety oversight and inspection order review processes.

This is a full-time, 4-month temporary government opportunity based in Toronto, offering hands-on experience in regulatory case management, stakeholder coordination, and compliance within a structured public-sector environment.

  • Salary : $23 / hour
  • Location : Toronto, ON
  • Job Type : Full time | Temporary
  • Schedule : Monday - Friday | 36.25 hours per week

Key Responsibilities :

  • Oversee the effective administration of the case management system for Inspection Order Reviews, including the administration of decisions on requests for review and compliance with statutory timelines
  • Maintain comprehensive filing systems for all requests for review of inspection orders, issued decisions, and all appeals and decisions from the Fire Safety Commission (FSC)
  • Establish and maintain review files while ensuring compliance with Freedom of Information legislation, identifying confidentiality concerns, managing secure access, and adhering to records retention schedules
  • Respond to and liaise with stakeholders including the public and fire services regarding the review process, status of requests, and emerging issues, and escalate relevant matters to management and technical staff
  • Liaise with the Fire Safety Commission on appeals, coordinate the provision of background materials, and facilitate access to technical engineering contacts as required
  • Distribute incoming requests to engineering staff for technical review and decision-making, track case files, follow up on timelines, and issue correspondence related to extensions or decisions
  • Prepare reports, briefings, and recommendations for the Manager, and draft correspondence for senior management and executive signature
  • Support operational planning and priority setting within the section and provide general support to the Manager and Technical Services team
  • Provide backup administrative support to section staff in the absence of the Administrative Assistant or as required

    • Required Qualifications :

  • Must be eligible to work and reside within Canada
  • Eligibility to pass a criminal record check
  • Knowledge of Ministry, OFMEM, and related fire services mandates, legislative frameworks, policies, programs, and business objectives
  • Strong understanding of sound case management practices and processes to support effective administration of review requests
  • Knowledge of the Fire Protection and Prevention Act (FPPA), particularly as it relates to Reviews of Inspection Orders and Appeals to the Fire Safety Commission
  • Understanding of the Fire Safety Commission's mandate and quasi-judicial role
  • Knowledge of the Freedom of Information and Protection of Privacy Act and experience handling FOI-related requests
  • Experience with records management, retention schedules, and archival practices
  • Strong organizational, planning, and prioritization skills to manage multiple review files and deadlines
  • Familiarity with government and ministry administrative policies and procedures
  • Proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Adobe, and related systems

    • If you are interested in this Office administrator position, please submit your resume as soon as possible by clicking the Apply with Adecco button.

    @@j

    CAB7616

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