Administrative Assistant

Join a dynamic team in the heart of downtown Toronto as an Office Experience Assistant! In this 13-month contract role, you will play a key part in creating a welcoming and professional office environment. You’ll support daily operations, maintain shared spaces, and provide exceptional service to staff and guests. Ideal candidates bring strong organizational skills, a service mindset, and the ability to adapt in a fast-paced, professional setting.

Key Responsibilities:

• Maintain general office appearance and cleanliness; proactively monitor shared spaces, restock supplies, reset meeting rooms, and ensure surfaces and equipment are always guest-ready
• Support maintenance and repairs by reporting facility issues and collaborating with vendors and building staff
• Monitor and restock office and kitchen supplies, including ordering supplies as needed and organizing shared areas
• Coordinate catering logistics for internal meetings and events; manage setup, food service, and teardown
• Ensure conference rooms are clean, properly configured, and equipped with necessary supplies and basic technology support
• Restock and maintain kitchen areas, monitor inventory, and ensure appliances are clean and in good working order
• Assist with internal events, including setup, signage, and general logistics
• Serve as the first point of contact for clients, visitors, and staff, delivering a professional and friendly welcome
• Greet and register guests, provide amenities and information, and escort as needed
• Assist with desk reservations, guest IT access, and ensure visitor security protocols are followed
• Monitor the concierge inbox, manage visitor access requests, and print badges for staff and guests
• Support your team by flexibly covering key duties during peak periods or team absences

• 1–2+ years of experience in administrative support, including previous Front Desk experience, ideally within a fast-paced or professional setting
• A true hospitality mindset and strong service orientation
• Excellent communication skills and attention to detail
• Ability to multitask, prioritize, and stay organized in a dynamic environment
• Proficiency with Microsoft Office Suite and a willingness to learn new systems
• Able to work 5 days a week onsite in downtown Toronto
• Team-oriented, dependable, and proactive
• Post-secondary education preferred

This is a highly visible role in a collaborative, supportive team. You’ll play a crucial part in bringing the company’s culture to life and ensuring every workday runs smoothly for staff and guests. If you excel at managing multiple responsibilities and are passionate about providing outstanding service, we want to hear from you!

Apply today to join a high-performance team and make a meaningful impact in one of Toronto’s leading workplaces!

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