Administrative Assistant

We are looking for a dedicated Administrative Assistant to join a team in North York, Ontario. This long-term contract position offers an excellent opportunity to contribute to the day-to-day operations of a thriving construction company. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting various administrative tasks.

Responsibilities :

• Manage incoming and outgoing calls, ensuring prompt and attentive communication.
• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.
• Perform accurate data entry and maintain organized records of project and client information.
• Handle email correspondence, including drafting, responding, and organizing messages.
• Coordinate schedules and appointments to ensure seamless daily operations.
• Utilize Microsoft Office tools such as Excel, Word, PowerPoint, and Outlook to create reports, presentations, and other documents.
• Support team members with administrative tasks to facilitate project execution.
• Assist in maintaining office efficiency by organizing supplies and managing inventory.
• Prepare and distribute internal and external communications as needed.
• Collaborate with colleagues to ensure deadlines and priorities are met.
• Demonstrated experience in answering inbound and outbound calls.
• Strong customer service skills with the ability to handle diverse inquiries.
• Proficiency in data entry and maintaining accurate records.
• Solid knowledge of email correspondence practices and etiquette.
• Experience using Microsoft Excel, Word, PowerPoint, and Outlook for administrative tasks.
• Ability to coordinate schedules and manage appointments effectively.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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