Executive Assistant, Gibbons Whistler, BC

Executive Assistant to the Chief Integration Officer (CIO)

Who We Are

At Gibbons Whistler, we’re all about Making People Happy. Since 1979, we have been the backbone of Whistler hospitality, bringing people together through unforgettable experiences.

Everything we do is rooted in our Core Values : Encourage Trust, Have Fun, Show Kindness, Lead with Purpose, and Commit to Excellence.

The Opportunity

The Executive Assistant to the Chief Integration Officer (CIO) provides high-level administrative, organizational, and coordination support to enable the CIO to operate effectively across a fast-paced, multi-business environment. This role is primarily focused on calendar management, meeting coordination, communication support, and maintaining strong administrative rhythms that keep priorities moving and information flowing.

The ideal candidate is highly organized, proactive, discreet, and comfortable working in a dynamic environment where priorities can shift quickly.

Core Responsibilities

• Uphold Gibbons Core Values
• Lead with integrity and professionalism while encouraging trust, having fun, showing kindness, leading with purpose, and committing to excellence
• Provide high-quality administrative support to the CIO, including calendar management, meeting scheduling, and prioritization of requests
• Coordinate internal and external meetings by preparing agendas, compiling materials, and managing follow-ups
• Track action items and ensure key commitments are documented and followed up on in a timely manner
• Act as a primary point of contact for communication on behalf of the CIO, both internally and externally
• Support administration of the Gibbons Business System, including maintaining the P&L document and Weekly Scorecard
• Support established weekly and monthly meeting rhythms by organizing agendas, materials, and action logs
• Assist with the preparation and coordination of leadership meetings, check-ins, and reviews
• Ensure meeting outcomes are clearly captured, documented, and shared with relevant stakeholders
• Create, update, and maintain spreadsheets, presentations, and basic reports with a high level of accuracy and attention to detail
• Support data entry, scorecard updates, and ongoing document management
• Assist with organizing and maintaining digital tools, files, and shared folders (e.g. SharePoint, OneDrive)
• Provide day-to-day administrative support to reduce operational load on the CIO
• Assist with the effective use and administration of communication tools such as Slack and Microsoft Teams
• Help maintain consistency, organization, and clarity across shared documents, folders, and communication channels

What You Bring to the Table

Wage and Perks of the Job

Your Days Will Look Like

Sound like a fit?

If you love staying organized, enjoy supporting great leaders, and want to be part of a connected, fun, and fast-moving Whistler-based team, this might be the role for you!

Bring your admin superpowers, your positive attitude, and your love for a dynamic workday, and help us keep things running smoothly while enjoying the journey along the way.

At Gibbons Whistler, our core values—Encourage Trust, Have Fun, Show Kindness, Lead With Purpose, and Commitment to Excellence—guide everything we do. We believe that fostering diversity, equity, and inclusion is essential to living by these core values. We warmly welcome applicants of all backgrounds, identities, and experiences to join us in creating a workplace where kindness thrives and we make people happy!