administrative assistant

Work setting

• Willing to relocate
• Consulting firm
• Insurance
• Business services

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Evaluate daily operations
• Open and distribute mail and other materials
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Supervise office and volunteer staff

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Accounting software
• MS Office

Technical terminology

• Financial

Area of specialization

• Accounting
• Payroll services

Security and safety

• Criminal record check

Transportation / travel information

• Own vehicle
• Willing to travel
• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Due diligence

Screening questions

• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?

Workplace information

• Hybrid

Financial benefits

• As per collective agreement

Other benefits

• Free parking available
• Other benefits