Special Projects Coordinator

Special Projects Coordinator

Join a dynamic team where no two days are the same - supporting high-impact special projects, brand collaborations, and unique off-calendar initiatives. If you thrive in a fast-paced environment and love keeping things organized, this is your opportunity to shine!

This is a contract through Jan 31, 2027, with possibility for extension if business needs and performance align.

Who – The Company:

Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture.

What- The Role:

• Owns key administrative tasks - calendar management, scheduling, tracking deadlines, and coordinating project logistics.
• Supports the GTM team for special projects, they are brought in to handle brand collaborations and unique off-calendar initiatives. Every project is different, so nothing can be streamlined - this team creates new calendars, manages invites, and adapts process to fit each project’s unique needs.
• Cross-Functional Coordination: Engages with multiple teams and senior-level Executive Assistants (EAs) to manage VP+ schedules and facilitate collaboration.
• This role handles special projects where every timeline and approach is different, requiring agility, adaptability, and a proactive mindset.
• Takes notes during key meetings, manages follow-ups, and ensures action items are completed.
• 3-4 years of experience in project coordination or administrative support within operations, with increasing responsibilities. Experience in product operations and/or merchandising is a plus
• Strong organizational skills with the ability to manage shifting priorities and meet deadlines.
• Excellent communication and interpersonal skills to engage with cross-functional teams and senior leaders.
• Ability to manage complex scheduling across multiple stakeholders, including VP+ level executives.
• Proficiency in coordinating meetings, tracking action items, and maintaining project documentation.
• Experience managing confidential information with discretion and professionalism.
• Demonstrated ability to work in a fast-paced, agile environment where each project is unique.

Who – The Candidate:

• 3-4 years of experience in project coordination or administrative support within operations, with increasing responsibilities. Experience in product operations and/or merchandising is a plus
• Strong organizational skills with the ability to manage shifting priorities and meet deadlines.
• Excellent communication and interpersonal skills to engage with cross-functional teams and senior leaders.
• Ability to manage complex scheduling across multiple stakeholders, including VP+ level executives.
• Proficiency in coordinating meetings, tracking action items, and maintaining project documentation.
• Experience managing confidential information with discretion and professionalism.
• Demonstrated ability to work in a fast-paced, agile environment where each project is unique.

How much:

$35-38.50/hr commensurate with experience + 4% vacation pay.

Where:

Vancouver, BC, 4 days’ onsite.

When & How To Apply:

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!