Program Manager

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The Program Manager provides comprehensive administrative and academic support to the Department of Physician Assistant Sciences at Meharry Medical College. Serving as a strategic partner, the Program Manager ensures the effective coordination of curriculum delivery, admissions processes, student progression, and compliance with accreditation and institutional standards. This role plays a critical part in translating the program’s vision into effective day-to-day operations, contributing significantly to the overall success and quality of the program.

Essential Functions

• Supervises the administrative aspects of assessments including, but not limited to:
• Managing all administrative aspects of assessments including: question banking, exam assembly, faculty exam review, student exam review and proctoring
• Collaborate with faculty to maintain an accurate and up-to-date curriculum map
• Coordinate with faculty to support the ongoing analysis of student performance and performance predictors
• Collaborates with the Student Progress and Promotion Committee
• Assist with proctoring student examinations and remediation
• Serve as recording secretary for assigned committee meeting:
• Ensure all participants have a meeting agenda
• Reminds attendees of meeting schedules
• Attend meetings
• Take, transcribe, and distribute minutes
• Admissions Support
• Works closely with the Admissions Director on tasks including, but not limited to:
• The development and implementation of marketing and recruitment strategies
• Responding to inquiries about application and enrollment processes
• Accurately communicate admissions requirements to prospective students
• Working with the Admissions Director to coordinate the admissions calendar, applicant tours, and admissions events
• Updating CASPA as directed
• Track and manage incoming application materials
• Manage online inquires from prospective applicants
• Program Operations
• Supervises and coordinates the day-to-day administrative operations of the Physician Assistant Sciences Program on tasks including, but not limited to:
• Serves as the central liaison among faculty, students, and institutional offices
• Responds to request for information from faculty, staff, students, external agencies, and community partners
• Ensures effective communication and collaboration within the department and with other institutional stakeholders
• Plans, manages, and coordinates program events, including admissions, interviews, orientation, white coat, and advisory board meetings.
• Develops and executes an onboarding process
• Develops procedural training for faculty and staff
• Accreditation
• Assist with the program’s preparation of self-study reports and site visits as directed by the Program Director
• Performs other related duties as assigned.
  
  

Knowledge, Skills And Abilities

• Excellent organizational skills and the ability to handle multiple tasks with deadlines
• Excellent interpersonal skills and an ability to work both independently and as a team member
• Excellent written and oral skills
• Proficiency in Microsoft word, PowerPoint, Excel, SharePoint, and Outlook
  
  

Education And Experience

• Bachelor’s degree required
• Master’s degree preferred
  
  

Environmental Conditions and Physical Demands

• Usual office environment.
• Manual dexterity
• Visual and auditory acuity
• Able to sit, stand or walk for extended periods of time

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Higher Education

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