Office Administrator - Bookkeeper

Job Description

Our client, a reputable and well-established firm in the construction and property management industry is seeking an Office Administrator / Bookkeeper to join their team on a 6-month contract.This exciting opportunity offers a hybrid schedule with 3 days a week on-site at their Ottawa office - plus the added perk of half-day Fridays! Financial Responsibilities:

• Manage AR/AP transactions
• Perform regular reviews and reconciliations of bank accounts and company credit card activity
• Handle end-of-month and year-end financial close activities
• Create and enter journal entries to ensure accurate financial data
• Keep financial documentation up to date and well-organized
• Issue client billing and monitor overdue accounts
• Administer payroll on a bi-weekly basis for salaried staff using Ceridian
• Compile internal financial summaries and statements for leadership review
• Coordinate consultant payments and address any issues with vendor billing

Office Operations Support:

• Manage incoming calls, greet office visitors, and handle general communications
• Organize and maintain both digital and paper file storage systems
• Track inventory and restock office supplies and tools as needed
• Assist in planning meetings and scheduling calendars
• Provide setup support for new hires, including workspace and required materials
• Offer cross-functional admin assistance across departments when necessary
• Handle sensitive information with professionalism and confidentiality

Tools & Systems Used:

• Ceridian (Payroll Management)
• Sage 50 (Bookkeeping/Accounting Software)
• Microsoft Excel