Human Resources Assistant

New Westminster Schools Career Opportunity HUMAN RESOURCES ASSISTANT (TEMPORARY)

Under the Direction of the Executive Director of Human Resources or designate the Human Resources Assistant performs a variety of duties related to the functions of the department.

Job Function :

• Reports to the Executive Director of Human Resources
• Responsible for the coordination and dispatch of teachers teaching on call and casual support staff
• Enters absences in the absences tracking database system in a timely and accurate manner
• Coordinates and performs the clerical tasks related to the day-to-day human resource service functions including recruitment activities (postings advertising receiving and acknowledging applications answering queries preparing appointment letters etc.) the employee orientation service recognition and retirement events
• Prepares correspondence related to staff appointments leaves retirements resignations etc.
• Maintains the Personnel Resource Management (PRM) database assists with system enhancements and provides a variety of standard and ad hoc reports
• Maintains all staff absence records in the Personnel Resource Management System (PRM)
• Conducts orientation sessions for new employees
• Ensures seniority lists are up to date and accurately calculates dates
• Coordinates the Criminal Record Search process for the School District
• Maintains the HR business files and individual employee files
• Liaises with the accounting and payroll departments ensuring that information is relayed in a timely and accurate manner
• Assists with developing systems and procedures to ensure accurate HR records are kept in Atrieve database
• Maintains a variety of lists such as seniority leaves appointments terminations
• Opens sorts and distributes mail
• Screens incoming telephone calls and email and responds to queries
• Serves as a backup for the other Human Resources Assistant and School Board Reception break relief
• Performs other comparable duties that are within the area of knowledge and skills required of the job

Qualifications :

Hours of Work & Salary :

Application process

To apply for this position click on the APPLY ONLINE button on this page. Please include your resume including copies of relevant certificates or diplomas and references.

Note : Faxed resumes will not be accepted. Successful applicants will be required to consent to a Criminal Records Search prior to employment. New Westminster Schools values the time you have taken to submit your application; however only those applicants selected to move forward will be contacted. To all others thank you for your interest.

About New Westminster Schools

Serving the community of New Westminster the New Westminster School District provides high quality educational programs to over 7000 students in a variety of learning environments. New Westminster is in the center of Metro Vancouver between the larger communities of Burnaby Coquitlam Surrey and Richmond. Despite its location the city is relatively small and has retained a strong sense of history and community. The total population is approximately 82000 and expected to grow to 104000 by 2041. District schools are in general fully subscribed and a steady increase in student enrolment is expected over the next ten years.

New Westminster School District has a rich tapestry of cultures backgrounds and needs. Together we are a caring inclusive and committed learning community dedicated to supporting each of our unique learners.

The New Westminster School District recognizes and acknowledges the Qayqayt First Nation as well as all Coast Salish peoples on whose traditional and unceded territories we live we learn we play and we do our work.

New Westminster Schools welcomes and encourages applications from women visible minorities indigenous persons persons with disabilities persons of any sexual orientation any gender identity or gender expression. If you require an accommodation through our hiring process please include your request in the application email to

Key Skills

GIS,Heavy Machinery,Hardware Sales,Access Control,Fusion,Gsm

Employment Type : Full-Time

Experience : years

Vacancy : 1