Job Description
The Enterprise Project Management Office (EPMO) is currently seeking a Senior Project Analyst for a full-time, contract (12 months) position.
The Senior Project Analyst will report directly to the Sr. Portfolio Manager, Health Information Systems and to project sponsors for project deliverables. The Senior Project Analyst will act as a project resource on assigned projects focusing on providing a significant portion of the hands-on coordination, planning and execution of work packages that is needed as part of a project’s execution. The Senior Project Analyst is expected to execute their work packages through experienced / advanced support towards the following activities : project definition, requirements gathering, business process definition, stakeholder engagement, testing, training, communications, support, and project management documentation. This role may also be assigned project administrative tasks.
The Senior Project Analyst’s primary initial assignments will be on health information systems-related projects such as, the physician engagement strategy, the nursing and health disciplines engagement strategy, clinical lab and / or research-related projects, data centre migration, and / or the patient billing project. The Senior Project Analyst will also work on enhancing existing modules within CAMH's electronic medical record system (I-CARE) and on implementing projects aimed at adding new modules to the system.
The Senior Project Analyst may also be assigned to other projects.
Key Accountabilities :
- Adhere to a project management methodology and reporting aligned with the EPMO
- Execute project work streams as assigned by the Project Manager or Supervisor
- Under direction of the Project Manager or Supervisor, hold accountability for lower complexity projects (e.g. projects that are generally contained to one business unit, no staffing impact)
- Conduct project tasks as assigned
Responsibilities :
Under the direction of the Project Manager or Supervisor, coordination and development of project planning activities such : Development of project plans, implementation plans, and critical paths Development of the change management strategy Development of the gap analysis strategyDevelopment of the requirements gathering approach and planDevelopment of the testing or PDSA planDevelopment of the training and support planDevelopment of a sustainability, evaluation, and spread planUtilize various methodologies to analyze problems and provide solutions to a variety of problems that are encountered in the projectConduct requirements gathering via industry standard analysis techniquesParticipate / facilitate stakeholder engagement activities such as interviews, workshops, meetings, and / or trainingAnalyze and synthesize stakeholder requirements into actionable itemsCoordinate and carry out workflow and process redesign activitiesCoordinate and carry out testing activitiesIdentify, document, mitigate, and resolve potential project risks and issues of importance; escalate to the Project Manager or Supervisor where appropriateDevelop project education materials and provide implementation training and supportReview, develop, and / or deliver reports, updates, communications, and presentations in written, verbal, or graphical formAssist in the development and execution of project evaluation activitiesTogether with the Project Manager or Supervisor facilitate internal project team meetings including development of agenda, leading meeting, ensuring follow-up of action items identifiedImplement project lifecycle process improvements when they add value for the specific projectFacilitation and support for implementing PDSA cycles, process mapping, and development of implementation plans, critical paths and initiative documentation including lessons learned documents.Conduct project administrative tasks such as minutes, documentation gathering, reports, summary of action items, etc.The successful candidate will support a healthy workplace that embraces diversity, and complies with all applicable and regulatory requirements.
Minimum Requirements
All skills listed below are required unless otherwise stated as preferred.
A university degree in health research, health evaluation, health administration, health informatics, information management or equivalent experience2-5 years of progressive project analysis / management knowledge and experience supporting healthcare, research, or process / quality improvement projectsQuantitative and qualitative analysis and reporting experienceAdvanced proficiency in Microsoft Office including Word, Excel, PowerPointAnalytical problem-solving abilityAble to prioritize and manage competing deadlinesAttention to detail, and the ability to translate stakeholder needs into proposed solutions for reviewDemonstrated ability to work independently in a self-directed manner with minimal supervisionStrong interpersonal and organizational skillsExcellent oral and written communication skills (e.g. gathering requirements, presentations, report writing)Strong organization skills; able to receive tasks from supervisor and formulate logical sequence of activities to achieve the task.Experience in a healthcare environmentExperience working with diverse clients and stakeholdersFormal project management education or Project Management Professional Certification (preferred)MS Visio experience (preferred)MS SharePoint experience (preferred)Experience supporting corporate-wide strategic initiatives in health care organizations (preferred)Bilingualism (French / English) and / or proficiency in a second language (an asset)