Bilingual Administrative Assistant

Job Description

Position Title : Bilingual Senior Service Representative

Start Date : ASAP

End Date : February 3,

Length of Contract : 8 months

Pay : $27 / hour.

Location : Montreal, Quebec

Roles and Responsibilities :

• Supports the execution of strategic initiatives; includes tracking metrics and milestones
• Builds effective relationships with internal / external stakeholders
• Analyzes data and information to provide insights and recommendations
• Leads the planning, coordinating, and implementing department events
• Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group
• Coordinates and monitors budgets and reporting on results vs. budget
• Manages and monitors calendars and upcoming events
• Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation
• Supports the coordination and implementation of department events
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available
• Answers central phone line, responding to and resolving / escalating inquiries
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget
• Makes travel arrangements, booking flight / hotel reservations as needed
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Broader work or accountabilities may be assigned as needed

Must-Have Skills :

Bilingual (fluent in French and English – both written and verbal)

3-5 years of experience in an administrative / professional support function

3+ years of experience in customer service and / or 5+ years of experience in an administrative role

Salesforce experience

Proficient in MS Suite (Outlook, Excel, etc.)

Nice-to-Have Skills :

Former banking / FI experience

Concur experience

Soft Skills :

Strong attention to detail

Ability to work independently and with a team

Professional demeanor

Relatable, ability to take on challenges

Honest and open viewpoint

Strong organizational skills

Collaboration and team skills

Analytical and problem-solving skills

Punctual

Educational Requirements :

College / University Degree or Diploma

We thank you for your interest in the position, however, only those who are qualified will be contacted

Inclusion and Equal Opportunity Employment

Our client is an equal opportunity employer committed to diversity and inclusion; creating an inclusive environment where all team members and clients feel like they belong. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, Aboriginal / Native American status or any other legally-protected factors. We seek applicants with a wide range of abilities, and we provide an accessible candidate experience; accommodations during the application process are available upon request.

Requirements :

Work Permit