2024002537 - Clerk III

Job Summary

The Clerk III performs timekeeper, clerical, and administrative tasks in support of the Cardiovascular & Stroke Program. The primary responsibility is the daily task of inputting staff attendance, leave, overtime and other related records for the program. This involves entering attendance data for each employee in the program; calculating available leave; analyzing daily assignment sheets; entering shift differentials, overtime, premium pay and leave benefits, as well as engaging with employees regarding their shifts. This position is also responsible for balancing the smoothing for each employee at the end of each schedule and providing support throughout the Cardiovascular & Stroke Program, and Payroll Department. Additional duties will include answering phone calls, maintaining charts, and other related clerical duties for the Cardiovascular & Stroke Program. This position will report directly to the Program Director.

Job Demands
By applying for this job, you acknowledge an understanding that regular requirements and demands of this job include (but are not limited to):
Occasionally lifts files, supplies, etc. weighing less than 10lbs.
Constantly performs fine finger/precision work while sitting and using a computer mouse, scheduling appointments, and other duties.
Work provides the opportunity to stand and walk and to take postural breaks (sit, stand or walk) within the office environment.
Regularly required to perform bilateral repetitive fine motor skills when performing various computer work duties that involve typing and use of the computer's mouse.

Job Qualifications
Successful completion of a one-year Office Administration program from an approved/recognized college is required.
Successful completion of an approved/recognized medical terminology course is required.
A satisfactory record of work performance is required.

* Proof of a current office administration program is required. To be considered current, it must have been completed within the last five years, unless it has been used in recent positions. This must be demonstrated on the application form.

** If medical terminology isn't current, a medical terminology test may be administered by the Human Resources Client Services Department.

Employees, to review your attendance record please refer to your employee portal on the Intranet for details. The attendance record is only available to employees who are currently in positions that accumulate sick time.

If this is an internal posting only, only applicants of the Eastern Health NAPE HS Regional Bargaining Unit will be considered. If this is an internal and external posting, all applications will be accepted and preference will be given to those qualified candidates who are internal to the Eastern Health NAPE HS Regional Bargaining Unit.

NAPE employees should note that as per Article 15, NAPE Pilot Project, employees who are "offered a position shall immediately advise the employer of their decision to accept the appointment". Employees requiring further details of the position must obtain this in advance of the job offer.

Eastern Health requires internal employees applying on unionized clerical/administrative positions to have their educational documents on file and any required testing completed before the closing date of the competition (exception is the medical transcription test, which can be completed per competition). If you do not have your educational documents on your employee file, you should attach them when applying online or e-mail them to . If testing is required contact Recruitment in your local area.