Personal Assistant

We are looking for a highly organized and proactive Personal Assistant to support a busy individual with their personal and work-related obligations. Based in Vancouver, British Columbia, this role requires exceptional multitasking skills and the ability to manage tasks with precision and discretion. The ideal candidate will have a proven track record of coordinating schedules, overseeing property management, and handling various administrative responsibilities with efficiency.

Responsibilities :

• Coordinate and manage a complex calendar, ensuring all appointments, meetings, and events are scheduled seamlessly.
• Organize travel arrangements, including booking flights, accommodations, and transportation for both business and personal trips.
• Oversee the management and maintenance of multiple properties, including liaising with property managers and service providers.
• Supervise household staff and service providers, providing direction and troubleshooting issues as they arise.
• Handle expense management, including paying bills, tracking utilities, and processing reimbursements.
• Plan and coordinate events, ensuring all details are managed effectively in collaboration with other team members.
• Assist with hiring and onboarding staff for property and household needs.
• Run errands, collect mail, and complete other personal tasks as required.
• Travel occasionally to provide on-site support as needed.
• Minimum of 5 years of experience in a personal assistant or related role.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Proven experience with calendar management and scheduling.
• Familiarity with accounting software systems and expense tracking tools.
• Excellent problem-solving skills and a customer service-oriented approach.
• Ability to manage household staff and contractors with professionalism.
• Proficiency in using office software, including Adobe Acrobat and scheduling applications.
• Willingness to travel occasionally to fulfill job responsibilities.

Please refer to job order number 05060-0013307602.

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