Executive Assistant

Overview

The Executive Assistant serves as a trusted strategic partner to senior C-Suite leaders, providing high-level administrative, operational, and logistical support in a fast-paced, global environment. The role is essential to the effectiveness of senior executives, ensuring seamless priority management, absolute discretion, and optimal use of executive time.

Please note that the role works full-time onsite (no remote work option available).

Key Responsibilities

• Provide comprehensive calendar management for senior executives, proactively coordinating meetings, calls, and commitments while navigating shifting priorities and competing demands.
• Coordinate complex travel, including itineraries, logistics, and agendas, to support both executive and broader leadership activities.
• Draft, review, and manage sensitive and confidential correspondence on behalf of the executive with professionalism and discretion.
• Prepare and edit a range of materials including presentations, reports, agreements, and briefing documents, ensuring accuracy, timeliness, and a high standard of quality.
• Manage executive expenses and invoices, ensuring timely processing and adherence to internal policies.
• Maintain organized and secure records and documentation, ensuring information is easily accessible and handled appropriately.
• Anticipate potential issues and proactively address them to optimize the executive’s time and effectiveness.
• Plan and support recurring leadership and team meetings, including preparation of materials, attendance, and documentation of key outcomes.
• Provide additional administrative and project support as required to meet evolving business needs.

What You Bring

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