Events Coordinator

Job Description

Job Description

Salary : Event Coordinator

About OSCIA

The Ontario Soil and Crop Improvement Association (OSCIA) is a unique not-for-profit farm organization whose diverse membership has a significant presence in all agricultural areas of the province and across all major sectors. The mission of OSCIA is to facilitate responsible economic management of soil, water, air and crops through development and communication of innovative farming practices. OSCIA is a leader in agricultural program delivery, including cost-share funding distribution, educational workshop offerings for farmers, and administration of on-farm applied research and knowledge transfer opportunities.

Job Summary

The Events Coordinator is responsible for planning and delivering OSCIAs key events, including the AGM, Summer Director Meeting, trade shows, workshops, and staff activities. This role manages logistics, liaises with partners and sponsors, supports local associations with standardized procedures, and ensures events are professional, engaging, and aligned with OSCIAs goals.

Key Responsibilities

Event Coordination

• Plan, coordinate, and oversee all OSCIA events, acting as the primary contact to ensure seamless execution.
• Organize staff team-building activities and celebrations, including tours, group meals, and the annual holiday party.
• Lead the planning and delivery of major OSCIA events such as the AGM and Summer Director Meeting.
• Prepare detailed itineraries, manage participant registration, and develop promotional and publicity materials.
• Serve as an engaging event host / MC when required, introducing speakers and keeping programs on schedule.
• Work cooperatively with provincial office staff and field representatives in coordinating activities, including Canadas Outdoor Farm Show demonstration site and AGM.
• Oversee all trade show events attended by program staff, ensuring effective promotion and visibility of cost-share programs.
• Develop and maintain a standardized event procedure checklist to support consistent execution across all OSCIA-hosted events.
• Coordinate the posting and selection process in support of annual OSCIA recognition awards (Soil Champion, Don Hill Legacy, etc.)

Outreach and Promotion

Stakeholder Engagement

Qualifications & Experience

Education : Post-secondary education in event management, project management, communications. Equivalent work experience considered.

Specific Experience

Behavior Competencies

Location : 1-367 Woodlawn Road West, Guelph, Ontario

OSCIA offers a competitive compensation package and is an equal opportunity employer.OSCIA offers a blended work week that allows for a minimum number of days in our Guelph office, but also the equipment and support to work remotely for a set number of days each week.

We thank all applicants for their interest, but only those candidates under consideration will be contacted.

Thank you for your interest in this position!

ACCESSIBILITY STATEMENT (AODA IN ONTARIO)

OSCIA is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, OSCIA will make accommodations available to applicants with disabilities upon request during the recruitment process.

HUMAN RIGHTS STATEMENT

OSCIA strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, OSCIA will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.