Executive Assistant

We are partnering with a well known Real Estate firm in Vancouver to find a talented and experienced Executive Assistant to support one of the owners.

The role is business-critical and requires a highly experienced Executive Assistant who can step into an established structure, quickly earn trust, and provide seamless, discreet support at the ownership level.

The Executive Assistant will manage a complex and dynamic calendar, acting as the primary gatekeeper for the Owner’s time and communications. Daily responsibilities include preparing and responding to high-level correspondence, coordinating meetings with senior executives and external partners, and ensuring all documents, contracts, and approvals are handled efficiently and confidentially.

The role involves preparing agendas and briefing materials, attending meetings when required, capturing action items, and following up to ensure completion. The EA will also manage contract tracking, document execution, expense reconciliation, and coordination with Accounting and Operations. Success in this role depends on anticipation, discretion, and the ability to manage competing priorities without direct supervision.

Must Haves :

• 5+ years’ experience supporting an Owner, CEO, or senior executive in a fast-paced organization
• Background in real estate development, construction, finance, or a similarly complex industry
• Tech savvy
• Exceptional written and verbal communication skills
• Proven ability to manage confidential information with discretion and professionalism
• Strong organizational skills with a demonstrated ability to prioritize and follow through
• Comfortable adapting to last-minute changes and urgent requests
• Valid driver’s license and ability to travel as required

If this sounds like the role for you, please apply today! Please reference job number 05060-0013365340 in all correspondence.

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