event planner

Education

• College / CEGEP

Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Develop risk management plans
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and / or volunteers
• Prepare, present and manage budgets
• Develop financial procedures
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Review bids and negotiate costs
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in budget preparation
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan schedules, goals and objectives
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Research and design special events programs
• Plan for VIP arrangements
• Plan for translation and interpretation services
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Manage Event Logistics
• Plan and oversee Webinars
• Develop and implement business plans
• Supervise office and volunteer staff

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Overtime required

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Experience

• 1 year to less than 2 years