Accounting Administrator

About the Opportunity

Month End Close

• Prepare, review, and post journal entries, accruals, amortizations, and adjustments.

Ensure brand job costing entries are accurate.

Perform accounts analyses and G / L   reconciliations including bank accounts, prepaid expenses, accruals, inventory-related accounts, deposits, AP / AR subledgers, and intercompany.

Maintain and analyze trial balance variances, investigating discrepancies and proposing corrective actions.

Support preparation of monthly financial statements, schedules, and management reporting packages.

Assist in yearend close, providing supporting documentation for external accounting firms.

Coordinate with cross functional departments to ensure all month end cutoffs (receipts, invoices, shipments, payroll, expense reports) are accurately captured.

Maintain and update month end close checklists to ensure a consistent, timely close process.

Assist Controller with government filings, year-end submissions, and industry specific compliance.

Working knowledge and experience in accounting software.  Experience is Spire accounting software is an asset.

Inventory Monitoring & Control

Monitor daily inventory transactions including receipts, transfers, adjustments, returns, and write offs.

Reconcile inventory subledger to GL on a monthly basis; identify and resolve discrepancies quickly.  GL and subledger clean up to ensure systems reflect accurate inventory balances.

Review purchase cost variances and investigate irregular patterns.

Validate landed costs, item setups, SKU pricing, and related master data for accuracy.

Create, update and maintain product costs database useful for gross margin analysis.

Support cycle counts and full physical inventory counts, document variances and root cause analysis.

Collaborate with Operations teams to maintain accurate inventory valuation and reporting.

Prepare and maintain inventory related schedules for internal and external reporting.

Monitor slow moving, expired, or obsolete inventory and prepare order point recommendations.  Regularly flag potential write offs and near obsolete inventories to sales and marketing to plan for quick sale / promotions / disposal.

Accounts Payable & Accounts Receivable Support

Process vendor invoices, match POs and receiving reports / packing slips, and verify approvals.

Maintain vendor records; resolve discrepancies with suppliers.

Assist with customer invoicing, payment applications, and AR follow up.

Process credit memos, adjustments, and deposits accurately.

Ensure the customers and vendor database in the systems are updated and accurate.

General Accounting & Administrative Support

Maintain organized financial records, supporting documents, and audit-ready files.

Assist with documentation of processes / systems and procedures.

Help in the creation of Finance Department Manual

Prepare ad hoc analysis requested by the Controller or management.

Support implementation / improvements of financial systems and processes.

About You

Diploma or degree in Accounting, Finance, or Business Administration.

2–4 years of hands on accounting experience, preferably in inventory based industries.

Audit exposure (internal or external) is considered a strong asset.

Experience with month end close and inventory accounting required

Pay Range : $25- $26 per hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #   470251

This position for employment is for a current vacancy with Vaco / Highspring’s client . You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer : Unless otherwise noted in the job description, the position Vaco / Highspring is filing for is occupied. Please note, however, that Vaco / Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco / Highspring will be otherwise assessed by recruiters and hiring managers. Vaco / Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.