Project Manager, FF&E

Job Description

The Project Manager, FF&E will be an integral part of the FF&E team and will act as a hospital’s representative working with a multi-disciplinary team of hospital staff, professional consultants, contractors, subcontractors and authorities having jurisdiction, to guide the planning, design, implementation, contract administration and close out of multiple equipment projects, across the hospital sites, including the new Cortellucci Vaughan Hospital (CVH).

The incumbent will work closely with hospital users to plan and design the physical space requirements to support process redesign objectives and hospital policies and procedures, with a focus on building systems design for medical equipment, specifically, architectural, mechanical, electrical, structural and ICAT requirements. The incumbent will ensure that plans are developed in accordance with best practice, adhering to applicable codes, standards and relevant regulatory guidelines.

The incumbent will also be responsible for implementing strategies to effectively manage the user group planning and securing input for multiple inter-disciplinary groups committees and task forces; preparation of procurement documents to support procurement of FF&E, tender review and analysis; reviewing and coordinating technical drawings and design briefs; confirmation and verification of project’s technical scope requirements, specifically as it relates the development of project budgets and schedules. Responsible for review and approval of all equipment contracts. The incumbent will maintain an accurate and efficient monitoring system related to FF&E projects, including drawings, correspondence, approvals, budget and schedules, commissioning and progress notes.

Contribute to safe, quality care by

• Responsible for the planning, procurement and implementation and contract administration of all FF&E, specifically as they relate to architectural, mechanical, electrical, structural and ICAT building requirements and coordination and support of FF&E.
• Coordinates, implements and manages multiple complex FF&E projects to support the Redevelopment Project Office across multiple sites.
• Manages and attends meetings relating to Master Programming and functional programming in order to develop FF&E budgets.
• Oversees and manages projects of various size and complexity, including contract administration and project close out.
• Works with stakeholders to address Change Requests, proposes alternative solutions.
• Resolves planning, design, construction, and contractual issues as it relates to assigned projects.
• Develops RFP documents for FF&E procurement.
• Prepares and maintains project budgets and schedules.
• Key point of contact for assigned projects.
• Supports as required Capital Planning & Redevelopment team with other projects as required.
• Ensures projects are designed and built to code and other standards.
• Develop, monitor, control and report on project’s component budgets and schedules.
• Ensures timely identification of issues and communication of project status to users and stakeholders, including but not limited to information concerning schedule, risk management, and other issues affecting to project, and facilitates timely decisions related to above.
• Works closely with internal and external stakeholders to ensure needs are addressed and issues are resolved to meet project objectives.
• Prepares reports for Mackenzie Health and / or Ministry of Health, Infrastructure Ontario, or other; reports could include schedule, budget variance and / or forecast.
• Coordinates plans with Authorities Having Jurisdiction.

What must you have?

What else do you bring?

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Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

Our hiring process does not involve the use of artificial intelligence (AI) to screen, assess or select applicants.