HIS Project Coordinator

Job Description

Job Description

Company Description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

This role plays a critical role within the Hospital Information (HIS) System project portfolio, supporting the daily activities of the project and coordinating a wide range of initiatives.

The role serves as an extension of the executive he / she supports with the aim of maximizing the executive's performance.  This role handles multiple, changing priorities, facilitates resolution of multiple problems that are administrative in nature, and is open to constant challenge and change within a fast-paced environment.

Reporting to the Director, HIS Project Control, the HIS Project Coordinator is responsible for coordinating and supporting the work of the HIS Project as directed.

This position requires an individual with experience in complex HIS projects with excellent skills in critical thinking, organization and time management, verbal and written communication to perform large scale meeting scheduling, preparation of minutes, presentations, research and coordination – as well as an appetite for learning.

To excel, this individual must be nimble, flexible and embrace opportunities to get involved with initiatives related to all aspects of the HIS Project.

Reporting directly to the Director, HIS Project Control, Hospital Information Systems and working with HIS project senior leadership, the incumbent will support the activities of the HIS project through :

• Ensuring that the Hospital Information System project is administratively supported
• Assisting in the drafting and dissemination of HIS Project materials including but not limited to : agendas, minutes, presentations, action items, risks, briefing notes, decision documents, etc.
• Managing and scheduling of HIS Project meetings
• Maintaining HIS Project records including, agenda, minutes, presentations, actions, risks, briefing notes, decision documents and any project related documentation, etc.
• Supporting the day-to-day operations of the HIS Project

Calendar Management

Management of Documents and Databases

Maintains HIS project documentation and version control

Customer Service

Accounting / Finance

Coordination

Committee Support

Qualifications

Additional Information

Hours : Currently Days (subject to change in accordance with operational requirements)

Salary Range : $79,521.00 - $99,391.50

Internal application deadline : [February 3, 2026]

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.