Project Administrator

Responsibilities

What your day will look like

Project Administration:

Project Initiation and Planning

• Support execution of agreements
• Initiate projects in Dillon’s financial management system
• Facilitate project plan completion and distribution to team
• Support health and safety plan preparation and communication

Project Execution

• Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system
• Undertake document management of pertinent project information
• Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination.

Project Monitoring, Controlling, and Project Closing

• Facilitate monthly invoicing
• Financial monitoring, budget analysis, and data entries in Dillon’s financial management system
• Support scope change development and addition to the financial management system
• Liaise with Dillon’s finance department
• Support project close-out

General Office Support

• As part of a local administrative team, assist with general office-related administrative activities as required, and contribute to fulfill the variety of tasks necessary to run the office effectively

Learning and Development

• A commitment to self-development and ongoing learning and professional development.

Qualifications

What you will need to succeed

• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience
• Prior experience in a project administration or project coordination role is considered an asset
• Post-secondary education in a project management or an administration related program is considered an asset

Experience

• Understanding of basic accounting principles, terms and financial functions
• Understanding of project management concepts
• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy;
• Excellent interpersonal, organizational and communication (written/verbal) skills
• A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

• Reliability: words result in actions that build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences.

In addition, we offer:

• Employee share purchase plan
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• Flexible work hours
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible work options to help balance the competing demands of work and personal life.
• Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support well-being are available to all employees
• Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes