Senior Admin Assistant

ASK Recruitment Services specialize in building strong connections and placing top talent in a reliable professional and timely manner. As experienced HR professionals ASK understands the hardships organizations and candidates experience in recruitment processes and that is why we take every step to ensure a stress-free experience.

Our client an international manufacturer of automated doors is seeking an experienced Admin Assistant for their Calgary Alberta district branch office. This position will report to the Regional General Manager responsible to complete activities necessary for the smooth functioning of the business units background processes.

Essential Functions

• Provide administrative support to the Calgary Branch Manager and Kelowna Service Manager (ie. MS Planner SharePoint and SAP activities).
• Set up MS Planner cards and add relevant project notes.
• Upload relevant project documentation to SharePoint.
• Collaborate with the internal teams using MS Teams.
• Using SAP: quality check sales orders validating sales totals inventory transacting and ensuring proper parts appear on work orders.
• Assist with investigating invoice discrepancies.
• Assist with inventory spot checks credit card payments service coordination and provide back-up to inside sales as needed.
• Order office supplies.
• Disseminate project pre-qualification documents coordinating with Finance and Human Resources as needed.
• Assist with reviewing service agreements and commercial project contracts as needed.
• Disseminate project close-out documents (ie. manuals and warranty letters).
• Obtain and disseminate certificates of insurance documents for projects and customer accounts.
• Processes incoming mail and send couriered packages to Finance and Human Resources.
• Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.
• Complete regular reports and statements.

Qualifications:

• Relevant post-secondary education or relevant combination of education and experience.
• 5 - 7 years of related experience.
• Strong communication skills (written and verbal).
• Organizational and multitasking skills.
• Ability to process transactions with accuracy and attention to detail.
• Solid Microsoft Office Suite including SharePoint and Planner skills.
• Solid ability to use accounting software: SAP.
• Working Conditions and Physical Demands
• Clean indoor office environment.
• May from time to time be subject to tight deadlines.

Interested applicants can apply to the position with a word or PDF formatted document.

Key Skills
Aviation Safety,Design Engineering,Drilling Engineering,Facilities Management,Account Development,Apache Commons
Employment Type : Full Time
Experience: years
Vacancy: 1