Warehouse Coordinator - 12 months contract (Opportunity for Extension or Permanent Role)

Job Description

Job Description

About Us

Established in 1979, IFM is a well-established business serving domestic and international markets.  Our factory is a combination of manual and automated equipment where we produce a world-class filter product.  Located in central Ontario we combine the advantages of proximity to larger cities with the small town setting in the middle of cottage country.  Staff enjoy a clean, well-organized, cooperative fast paced environment with an employee focused management style.

Nimble, meticulous, entrepreneurial, and solutions-oriented, we take the filter industry to the next level with leading expertise and service. From our broad filtration portfolio, we tailor solutions for a range of industry problems for every one of our customers. You will become part of tight knit community that is highly motivated to address the challenges of the filtration industry and is well positioned for expansion in the North American market.

Position Overview

This is a 12-month contract position with the possibility of extension or transition to a permanent role.

The Warehouse Coordinator is responsible for the day-to-day execution of warehouse, shipping, and logistics operations while supporting purchasing activities to ensure uninterrupted material flow and on-time customer deliveries. This role plays a critical hands-on function in maintaining safe, organized, and efficient warehouse operations, coordinating inbound and outbound shipments, and supporting procurement activities including vendor coordination, purchase order processing, and delivery tracking.

Location :   Penetanguishene, ON. This role requires the candidate to work out of the Manufacturing facility at 187 Robert St E, Penetanguishene, ON L9M 1G9.

Key Responsibilities

• Execute daily warehouse operations including shipping, receiving, staging, material handling, and storage of raw materials and finished goods
• Enforce all Health & Safety requirements, company policies, and Standard Operating Procedures (SOPs)
• Coordinate inbound and outbound shipments to support production schedules and customer delivery commitments
• Build skids, prepare shipments, load trucks or containers, and ensure proper shipping documentation is completed and obtained
• Pull, label, and prepare stock items according to customer requirements
• Complete all shipping documentation including Bills of Lading, packing lists, courier bookings, and tracking records
• Arrange courier and freight pickups through online portals or direct carrier communication as required
• Operate forklifts, hand lifts, and stretch wrap bander when required
• Maintain warehouse organization, space utilization, and efficient material flow
• Provide production support including supplying skids, issuing packaging materials, and clearing completed orders from prep areas
• Provide coverage and backup support for warehouse receiving and shipping during absences or peak workload period
• Support purchasing activities by processing purchase requisitions, issuing purchase orders, and ensuring adherence to company purchasing guidelines
• Coordinate with vendors to confirm purchase orders, schedule deliveries, and resolve shipment or documentation issues
• Obtain vendor quotations as required and support supplier selection based on cost, quality, and delivery performance
• Track incoming deliveries and follow up on delays or discrepancies
• Maintain accurate purchasing and logistics records, including management of the purchasing email inbox
• Develop new and improve existing shipping vendor relationships to continue price, quality and delivery competitiveness
• Improve upon IFM’s import / export knowledge
• Coordinate with Sales, Production, Maintenance, and Office teams to support operational supply needs
• Perform other duties as assigned to support business operations

Qualifications

What We Offer

Apply Today

This role is best suited towards a self-motivated person who can multi-task in a fast-paced environment. It is important that you have a high level of attention to detail. The ideal candidate can work either in a small group or independently. Forklift experience would be a strong asset however above all we are interested in a person who has a good attitude and can take direction, above all else. We are a close-knit group, who can provide comprehensive training and support for the right candidate.

Is this you? Then let us know, we have a lot to offer as well as well as a great working environment. If you’re passionate about purchasing and warehouse operations, and want to be part of a growing, stable company, we’d love to hear from you. Submit your application with your experience and what drives you in this field.

IFM does not accept unsolicited resumes from recruitment agencies, staffing firms or third-party recruiters. Any resumes submitted to our employees or managers without a prior written agreement will be considered public information. Be advised IFM will NOT pay and be responsible for any fees related to unsolicited submissions. Agencies are requested not to contact our team members directly. IFM welcomes resumes submitted directly from candidates.

IFM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.