Executive assistant

The Windfall Project, owned by Gold Fields, is located in northern Québec. By joining our passionate team, committed to creating lasting value beyond mining, you will have the opportunity to contribute to the construction and startup of a world-class mining project, one of the most ambitious in recent decades. Gold Fields is a globally diversified gold producer with operations in Australia, South Africa, Ghana, Peru, Canada and Chile. At Gold Fields, we are committed to achieving an inclusive workforce and recognize that the diverse talent of our people will ultimately determine our growth, performance and success.

This is a role that offers you the opportunity to lead high-impact initiatives, collaborate with experts, and contribute to our growth in Québec. You will thrive in a dynamic environment where challenges and an exceptional workplace will support your professional growth.

Join the Windfall adventure!

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Reporting to the Vice President of Environment and Community Relations, the Executive Assistant will be responsible for assisting management in planning, organizing, and coordinating activities, including scheduling, document management, and correspondence. He or she will organize and coordinate meetings, travel, and trips. Based in Montreal, he or she will be required to work a 5 / 2 schedule with the possibility of teleworking.

Duties and responsibilities

• Prepare, type, revise, and proofread correspondence, invoices, presentations, brochures, publications, reports, and other related documents;
• Record and prepare meeting minutes;
• Organize travel and make the necessary reservations;
• Follow up with employees and compile data, statistics, and other information to support follow-ups, primarily for the head office;
• Schedule and confirm appointments and meetings;
• Respond to inquiries received by phone and email and forward phone calls and messages;
• Establish and maintain manual and computerized filing systems for information files;
• Collaborate on office operations;
• Supervise and train, as needed, office employees on work methods and the use of common software;
• Ensure the team's participation in conferences and other external activities, including setting up booths and ordering promotional materials;
• Be the logistics contact for the external affairs team;
• Comply with occupational health and safety and environmental policies and rules at all times;
• Perform any other duties related to the position of executive assistant that are relevant to the success of the project.

Qualifications

Technical skills

Basic skills

Please note that the masculine form used in this document refers to both men and women. The masculine gender is used without discrimination and for the sole purpose of lightening the text.

In accordance with the terms of the Act to modernize legislative provisions respecting the protection of personal information (commonly referred to as “Law 25”), Windfall Mining Group undertakes to use your contact information (telephone numbers, e-mail and mailing addresses) solely for the purpose of informing you of the status of your application and notifying you of the next steps in the process.

If necessary, Gold Fields Windfall may communicate your personal information to a third party, in order to pursue your recruitment file, within the limits permitted by law and subject to a confidentiality undertaking by the third party.

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