Payroll & HR Coordinator

Position Title: Payroll & HR Coordinator

Location: Oakville, Ontario

About Samuel, Son & Co. Ltd.

At Samuel, we believe every team member brings unique and valuable skills, experiences, and knowledge to our thriving business – enabling us to build on over 167 years of success in the metals industry. We offer countless opportunities for our team members to develop and grow in their careers, empower them to make decisions on the job, and be a part of driving positive change – within our organization and the communities where we live and work. If you’re seeking an inclusive, supportive, and welcoming workplace to make your mark and grow your career, we have the programs, culture, and opportunities to make it happen. We’re stronger together.

Here are some of the great benefits that we offer:

• Competitive wage
• Company-paid health and dental benefits
• Paid vacation
• Defined Contribution Pension Plan
• Opportunity for career stability and growth
• Flexibility with start and end times (depending on circumstances and position)
• Protective personal equipment is provided, or the cost of purchase is reimbursed
• On-the-job training

POSITION SUMMARY

Reporting directly to the Director, Samuel Family Office, the Executive Assistant/HR Coordinator is a key role that will provide a full range of administrative and human resource functions. The successful candidate will support a number of activities within the family office such as office administration, filing, administering benefits, processing payroll, and ensuring compliance with local, state, provincial and federal regulations. In addition to recruiting and placing new employees, the EA/HR Coordinator assists with guiding employees through various human resource processes and answering any questions they may have about policies. This is an ideal position for a trusted administrative and human resource professional who enjoys having close relationships with co-workers while maintaining the highest levels of discretion and trust.

KEY RESPONSIBILITIES

• Interviewing potential applicants regarding their skills, experience, and education
• Contacting references and performing background checks on applicants
• Informing applicants about position details, including working conditions, benefits, and duties
• Conducting or helping with new employee orientation
• Keeping process paperwork and employment records
• Manage the payroll / benefit related functions within the SFO on a daily/weekly/monthly basis
• Responsible for answering payroll / benefit related questions, manage discrepancies, handle leave allocations and stay updated with legislative changes in Canada and the US
• Knowledge US and Canadian Payroll
• International Payroll knowledge an asset but not required
• Other duties include but are not limited to:
• Organizing employee records
• Reviewing timesheets and work records
• Monitoring employee leave
• Tracking overtime, benefits and bonuses
• Reviewing payslips and statements
• Calculating and distributing payroll
• Ensuring compliance with company policies and legislation
• Maintaining/Creating Employee Handbooks
• Dealing with accounting for multiple people and/or companies within a single organization
• Strong writing skills for correspondence and various documents representing the Family Office
• Administrative duties such as electronically filing, confirming wire instructions with new vendors and/or confirmation of existing instructions when required as well as deposits to the bank
• Perform ad hoc duties as required

EXPERIENCE & QUALIFICATIONS

• 1-3 years experience as a Payroll Administrator / HR Coordinator
• Experience with high-net-worth individuals, family offices, or clients supporting their administrative and payroll needs is preferred
• Strong PC skills - proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Strong interpersonal and communication skills
• Excellence and thoroughness in all levels of communications, reporting and filing
• Organizational skills, ability to prioritize - effective time management skills; ability to meet deadlines and immense attention to detail

KEY INDIVIDUAL CHARACTERISTICS

• Discretion, professionalism, and exceptional integrity creating the highest levels of trust.
• Diplomatic and effective at working with and supporting a variety of stakeholders.
• A good communicator who can translate information in a simple and straightforward manner.
• A team player with great relationship building skills.
• Represents the Samuel Family Office in all administrative and HR matters and affairs in a professional and respectful manner.
• A passion for excellence and the ability to multi-task in a fast‑paced environment, while maintaining a positive attitude.
• Hands on and performance driven—understands the objective and moves quickly to achieve that end.
• Excellent judgment, someone who can anticipate issues in advance—presents solutions to issues in a timely, direct, and candid manner.

At Samuel we believe in a culture of equality. Respect and integrity are at our core. We are committed to building and embracing a diverse workforce and creating an environment that is open and inclusive for everyone.

About the Team

At Samuel, meeting our customer needs is our top priority. With cost‑effective distribution and just‑in‑time delivery of metals and industrial products across North America, we ensure our customers get exactly what they need – any time, anywhere and from a single source. Our focus on value‑added processing services and innovative supply chain solutions allows us to work closely with our customers, ensuring their products are on the market on time. Thanks to our integrated network of products and services supported by our in‑house technical leaders and market experts, we are uniquely positioned to become your supplier of choice.

Job Info

• Job Identification 224156
• Job Category Undefined
• Job Schedule Full time
• Job Shift Day
• Locations 1900 Ironoak Way, Oakville, ON, L6H 0N1, CA

Samuel is an Equal Opportunity Employer. In the United States, we utilize E-Verify.