Executive Assistant, CTO

Requisition ID: 248976

Join a purpose driven winning team committed to results in an inclusive and high-performing culture.

Contributes to the overall success & support of the Executive Vice President Chief Technology Officer ensuring specific individual goals plans initiatives are executed / delivered in support of the teams business strategies and objectives. Ensure all activities conducted are in compliance with governing regulations internal policies and procedures.

Is this role right for you In this role you will:

• Provide high level administrative support to the EVP SVP & VPs requiring discretion confidentiality a good understanding of technical and business vocabulary and a detailed knowledge of the organizations operations procedures and people.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships systems and knowledge. Act as a culture carrier monitoring adherence to policies and escalating as required.
• Oversee expense management activities including budget tracking reconciliation and reporting. Ensure expenditures align with departmental budgets and financial policies. Collaborate with finance teams to maintain accurate records and support financial planning and analysis. Provide timely updates and variance explanations to leadership ensuring transparency and fiscal accountability.
• Monitor review and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
• Provide calendar management and travel coordination/booking support as required.
• Gather compile verify and analyze information for the executives use in documents such as memos letters reports speeches presentations and news releases. Perform tasks using independent judgment and discretion i.e. preparing documents and presentation materials; screening and responding to incoming correspondence inquiries and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Provide input into developing and enhancing current processes and procedures. Comprehend and adhere to administrative policies implemented globally.
• Use judgement and expertise to identify resolve and escalate day-to-day administrative support as required.
• Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.
• Champion a high performance environment by fostering an inclusive work environment; communicating vison/values/business strategy across teams and colleagues.
• Actively pursue effective and efficient operations of his/her respective areas while ensuring the adequacy adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk regulatory compliance risk AML/ATF risk and conduct risk including but not limited to responsibilities under the Operational Risk Management Framework Regulatory Compliance Risk Management Framework AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Perform other duties as required.

Do you have the skills that will enable you to succeed in this role Wed love to work with you if you have:

• Post-secondary training in business administration or an equivalent combination of education and related experience
• A minimum of 5 to 7 years of experience in a business administration support function
• Strong technical skills and knowledge of MS Office
• Excellent coordination organizational time-management and work prioritization skills
• Attention to detail resourceful and accountability in follow-up
• Proactive approach to problem-solving and the ability to work independently to make decisions.
• Communicates clearly articulately and succinctly in both oral and written form with the ability to communicate to all levels within the organization
• Flexibility high tolerance for change and an ability to learn quickly
• Ability to handle sensitive materials under the pressure of last minute deadlines
• Desire to be proactive and create a positive experience for others

Whats in it for you

• Diversity Equity Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential respected for who they are and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities ethnicity race age ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
• Upskilling through online courses cross-functional development opportunities and tuition assistance.
• Competitive Rewards program including bonus flexible vacation personal sick days and benefits will start on day one.
• Dynamic Ecosystem - Free tea & coffee universal washrooms and lots of space for team collaboration.
• Community Engagement - No matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.

At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.