Executive Assistant, Marketing & Business Development

What You’ll Do

Reporting to the National Director, Marketing and Business Development you will be responsible for project managing short and long-term tasks to meet the departmental and Firm’s Strategic goals and objectives. A comfort level with financial reports and expense management for the MBD team including high-level budget preparation and ongoing oversight over monthly general ledger (GL) spend, coding of department invoices for approval and payment, expense reimbursement administration and handling of department credit card is essential for this role. Frequent media requests will be fielded by you and redirected to the appropriate firm member. You will be checking and tracking articles for McMillan mentions on a daily basis. You will provide assistance and function as a key marketing resource to firm members, answering incoming calls and monitoring the general marketing email box to provide required information or redirecting to the responsible person / department. In addition, you will be the key marketing point person representing marketing the internal sharepoint. You will oversee the ticket coordination for hockey and baseball season liaising with lawyers and other key stakeholders. Calendar coordination will be a key responsibility, supporting managers in time management, including drafting agendas, coordinating team meetings, coordinating photo shoots and identify bring-forward items. Finally, you will assist the National Director, Marketing & Business Development on a variety of firm projects.

What You Bring

Your history includes a minimum of 8-10 years’ administrative experience in a professional service setting. Your prior administrative experience has honed your communication skills by being able to communicate in a professional manner, while exercising discretion and tact. Your high client service skills balanced with your positive and flexible attitude are what establishes you as a strong resource for the team. You are a highly motivated self-starter with superior administrative and technical skills related to software platforms such as Word, Excel, PPT, financial platforms and customer relationship management (CRM) databases. You possess exceptional organizational, process and project management experience handling sensitive and confidential information. You are comfortable working in a fast-paced, high energy, team- based work environment, overseeing multiple priorities and managing a heavy workload. Prior experience working in a legal or professional services firm accompanied with industry knowledge is beneficial. Being bilingual (English and French) would also be an asset.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is for you, and you reside in or around the  Toronto  area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us