Benefits & Payroll Coordinator

The Benefits & Payroll Coordinator plays a key role in the day-to-day administration of employee benefits and in supporting payroll processing ensuring data integrity across HiBob (HRIS) Sun Life and ADP (payroll) and contributing to a smooth employee experience.

Working closely with the HR team and Payroll this role serves as a primary point of contact for benefits leave and payroll-related inquiries and provides hands-on support to the payroll function. The position requires strong attention to detail confidentiality and the ability to deliver accurately within tight payroll deadlines in a multi-entity environment (Montreal Quebec City Toronto Los Angeles).

Key Accountabilities

Benefits Administration

• Administer employee benefits programs (group insurance wellness group RRSP etc.): enrollments changes terminations follow-ups.
• Track leaves and absences (maternity/paternity sick leave disability etc.) and ensure files remain compliant and up to date in all systems.
• Act as a point of contact for employees and managers regarding benefits and approved leaves; escalate complex cases as needed.
• Maintain up-to-date documentation and coordinate information sessions with providers when required.

Payroll Processing Support

• Prepare validate and submit payroll inputs according to payroll schedules (hires terminations changes absences bonuses adjustments).
• Validate employee file changes (promotions status changes salary changes) and ensure data accuracy ahead of payroll processing.
• Prepare retroactivity calculations and adjustments (salary vacation corrections) in accordance with established policies and practices.
• Work closely with the Payroll Specialist on ad hoc needs and contribute to ongoing process improvements.

HRIS Data Integrity & HR Coordination

• Ensure the quality and integrity of data in HiBob and ADP: data entry audits corrections and record consistency.
• Create and maintain employee and contractor records (start/end dates absences changes) based on internal standards.
• Support new employee onboarding: information verification coordination of program enrollments basic guidance and follow-up.
• Document processes maintain tracking tools and help standardize practices across locations.

Reporting & Special Projects

• Produce and maintain HR/payroll/benefits reports (tracking extracts controls) and provide recommendations when relevant.
• Participate in HR projects (process optimization compliance rollouts/tools) in support of the team.

Qualifications :

• Minimum 23 years of experience in a role combining benefits administration and hands-on payroll experience (mandatory).
• College diploma (DEC) in Human Resources Business Administration or a related field (or equivalent experience).
• Practical understanding of payroll processes (preparation/validation) and basic knowledge of employment standards (multi-province knowledge is an asset).
• Experience with group insurance plans and benefits administration.
• Proficiency with MS Office including intermediate Excel (tables formulas; pivot tables are an asset).
• Knowledge of is an asset.
• Experience with an HRIS and a payroll system; HiBob and ADP are strongly preferred.
• Knowledge of U.S. and/or French payroll is an asset.
• Bilingual French/English (written and spoken) to support multi-site teams.
• Strong sense of confidentiality accuracy sound judgment autonomy excellent organizational skills and attention to detail.
• Ability to work under pressure and deliver within payroll deadlines.
• Asset: PCP (Payroll Compliance Practitioner) certification.

The incumbent will collaborate daily with teams located outside of Quebec notably in Los Angeles and Toronto where English is the primary working language. The role will also require regular communication with international external stakeholders who are not French-speaking. English proficiency is therefore essential to ensure clear efficient communication in a global work environment and to represent Rodeo FXs creative and technical capabilities worldwide.

Additional Information :

Diversity : At Rodeo FX diversity is a core value. Were committed to creating an inclusive equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity challenges our thinking and helps us deliver better work.

Rodeo FX may use AI-based tools to support certain steps of the recruitment process such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers. To learn more about how we protect your personal information and your rights please consult our Privacy Policy.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Sales Experience,Microsoft Office,Customer Service,Communication skills,Microsoft Outlook,Microsoft Word,Business Management,Benefits Administration,Microsoft Excel,Insurance Sales,Customer relationship management,Human Resources
Experience: years
Vacancy: 1