Senior Payroll Administrator

Senior Payroll Administrator

Competition Number: 26/12

Posting Scope: Internal / External

Posted Date: January 15 2026

Closing Date: January:30 PM PST

Department: Finance

Posting Type: Continuous (Regular Full-Time)

Work schedule: Monday to Friday ( 35 hour work week)

Salary: $ 50.45 per hour Pay Grade 15

Job Code: 4227

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1

WORK FROM HOME

The successful candidate for this posting may be eligible for participation in a hybrid work from home arrangement in alignment with the Citys Work from Home Policy. Such arrangements are determined with each employee and subject to change based on operational needs and policy direction.

FLEX

The successful candidate for this vacancy would participate in a modified work week earning a flex day off each bi-weekly period by working additional time each day. Modified work weeks established in accordance with the CUPE Local 50 Collective Agreement and are subject to change.

POSITION FUNCTION

Reporting to the Manager of Payroll and Benefits the Senior Payroll Administrator is responsible for the Citys biweekly payroll process and general supervision of the day-to-day operations of the Payroll section. This role assists in developing and enhancing payroll policies and processes as well as optimizing the use of technology to pave the way for the future of the organizations compensation and benefits administration while delivering an exceptional employee experience.

KEY DUTIES

• Coordinate assign review and participate in the technical work of the Payroll Administrators within the Payroll section.
• Plan and assign tasks to optimize efficient workflows that delivers accurate and timely biweekly payrolls and to ensure the Citys payroll is in compliance with tax regulation collective agreements employment standards corporate policies and other applicable acts and regulations.
• Review and approve adjustments and corrections ensuring all changes are documented appropriately.
• Coordinate processes related to WorkSafeBC and related tasks.
• Oversee benefits administration including the review and approval of third-party remittances payroll-related account reconciliations filing and submission of regulatory and statutory payroll reports to governing bodies and agencies.
• Assist with and review in the preparation of working documents related to payroll accounts for year-end audit and the production of payroll year-end activities such as T4s and other statutory reporting and reconciliation including Municipal Pension Plan WorkSafeBC and other government required statistical information.
• Provide accurate clear and consistent advice guidance and direction to staff and departments on appropriate application of payroll-related transactions. Consult with the Manager of Payroll and Benefits on matters outside established rules and processes.
• Assist in developing documenting enhancing and implementing improvements to payroll policies and processes.
• Participate in the resolution of complex payroll process issues changes or application of statutory requirements and policy interpretation.
• Assist with the development implementation and testing of payroll system changes or new systems functionality and regular updates. Performs and coordinates user testing acceptance and implementation.
• Assist with recruitment orientation and training and general support and oversight of payroll staff.
• Other duties/responsibilities as assigned.

INDEPENDENCE

• Work is assigned according to payroll schedules in compliance with policies and regulations or is generated by requests for service.
• Issues such as deviations from policy and established procedures are discussed with supervisor with recommendations.

WORKING CONDITIONS

Physical Effort:

Sit with arms unsupported while keyboarding. (often)

Mental Effort:

Meet multiple payroll and outside agency deadlines. (frequent)

Extended periods of intense concentration while performing calculations or analysis. (often)

Visual/Auditory Effort:

Focus on source documents and computer for short periods. (often)

Work Environment:

Normal

KEY SKILLS AND ABILITIES

• The incumbent requires a thorough knowledge of federal and provincial legislations acts and regulations related to payroll accounting and financial reporting requirements.
• Demonstrated supervisory and leadership skills with a proven ability to motivate staff and work collaboratively with cross-functional teams.
• Strong problem solving and analytical abilities supplemented by good organizational skills are also required as is skill in dealing tactfully and sensitively in a variety of situations including exercising substantial discretion with highly sensitive and confidential information.
• Ability to organize and prioritize the work of the section and to work under pressure meet tight payroll schedules and maintain a high level of accuracy and efficiency.
• Ability to understand and apply the principles methods and techniques of payroll as they relate to a unionized environment and municipal accounting.
• Advanced level operation of the Citys payroll/financial system word processing and spreadsheet programs.
• Ability to interpret and apply Canadian payroll related legislation and regulations.
• Excellent communication (oral and written) and interpersonal skills are a must for this position as this role provides technical guidance and advice to user departments.
• Ability to maintain accurate records establish and maintain effective working relationships and work effectively with public and outside agencies.

QUALIFICATIONS

Formal Education Training and Occupational Certification:

Education:

High school graduation.

Completed CGA Level 2 or Payroll Leadership Professional (PLP)

Experience:

4 years of progressively related experience including payroll and benefits administration and leadership experience in a payroll environment or an equivalent combination of education and experience.

OTHER:

Maintain an up-to-date knowledge of payroll techniques and related government regulations.

May be requested to substitute in a more senior position.

To apply for this opportunity youwill need to create an online profile or log back into our career portal at - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity diversity inclusion and accessibility into our programs policies spaces and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous racialized immigrants persons with disabilities 2SLGBTQIA or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

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